Office Administrator

Utilities One Group; Moorestown Township (NJ); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401k Plan

PTO & Holidays

Great Work Environment

Job summary

Utilities One Group in Moorestown, NJ seeks a friendly Receptionist / Office Administrator to be the first contact for visitors and callers and to support daily office operations. You will manage reception, mail, supplies, and provide administrative support to Governance & Administration.

The ideal candidate is organized, dependable, detail‑oriented, and comfortable on-site. Proficiency with Outlook, Word, and Excel, plus strong communication and customer service skills, are essential for

Qualifications

• Welcoming demeanor and strong customer service.
• Excellent written and verbal communication.
• Outstanding organization and attention to detail.
• Ability to manage multiple requests and meet deadlines.

Responsibilities

• Welcome visitors, clients and vendors professionally and route to the appropriate staff.
• Maintain a tidy, organized, and inviting reception area.
• Prepare and serve coffee, tea, and refreshments for meetings.
• Answer the company phone, direct calls, and relay messages accurately.
• Receive, sort, and distribute mail and packages.
• Scan and email correspondence to recipients promptly.
• Prepare outgoing mail, labels, and arrange pickups and deliveries.
• Order office supplies and monitor inventory.
• Coordinate lunch/catering orders for meetings and events.
• Assist with meeting setup and printed materials.
• Print company checks as directed by Finance with proper approvals.
• Provide general admin support including copying, scanning, filing, and data entry.
• Handle confidential documents and coordinate with vendors and staff.

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Location: United States - Moorestown, NJ

Department: Governance & Administration

Description

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Receptionist / Office Administrator serves as the first point of contact for visitors and callers and supports the daily operation of the office. This role manages reception, processes mail, coordinates office supplies and lunch orders, and provides administrative support to employees and management. The ideal candidate is welcoming, organized, dependable, and attentive to detail.

Key Responsibilities

• Welcome visitors, clients, and vendors professionally; notify the appropriate employee of their arrival and coordinate meetings.
• Maintain a tidy, organized, and welcoming reception area.
• Prepare and serve coffee, tea, and refreshments for visitors and meetings.
• Answer the company phone, direct calls, take accurate messages, and relay them promptly.
• Receive, sort, and distribute incoming mail and packages.
• Scan incoming correspondence and email it to the appropriate recipients promptly and accurately.
• Prepare outgoing mail and packages, create mailing and shipping labels, and coordinate pickups and deliveries.
• Order office supplies, monitor inventory, and replenish supplies as needed.
• Coordinate lunch and catering orders for meetings, employees, and office events.
• Support meeting preparation, including room setup, printed materials, and refreshments.
• Print company checks as directed by the Finance team, following established approval and handling procedures.
• Provide general administrative support, including printing, copying, scanning, filing, and data entry.
• Assist with day‑to‑day office requests and coordinate with employees, vendors, and service providers.
• Handle company documents, correspondence, and financial information confidentially.

Skills, Knowledge and Expertise

• Previous experience in reception, office administration, customer service, or a similar role preferred.
• Professional, friendly demeanor and strong customer service skills.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests, prioritize tasks, and follow through reliably.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Comfort using office equipment, including printers, scanners, and phone systems.
• Ability to work independently, follow procedures, and exercise discretion.
• Willingness to support a variety of office tasks and maintain consistent on‑site attendance.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.