Office Administrator

Utilities One; Moorestown Township (NJ); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One in Moorestown, NJ, is seeking an Office Administrator to manage front-desk operations, mail handling, and general office duties. You will support employees and leadership, coordinate meetings, prepare reports, and maintain supplies in a fast-paced environment.

The role requires a welcoming, organized, dependable candidate with strong communication skills and proficiency in Outlook, Word, and Excel. This is a full-time, on-site position reporting to Governance & Administration.

Qualifications

• Preferred experience in reception, office administration, or similar roles.
• Professional and friendly demeanor with strong customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and prioritize tasks.
• Proficiency with Microsoft Outlook, Word and Excel.
• Willingness to work on-site and support various office tasks.

Responsibilities

• Welcome visitors, clients, and vendors; notify the appropriate employee of arrival and coordinate meetings.
• Maintain a tidy, organized, and welcoming reception area.
• Prepare and serve coffee, tea, and refreshments for visitors and meetings.
• Answer the company phone, direct calls, take accurate messages, and relay them promptly.
• Receive, sort, and distribute incoming mail and packages.
• Scan incoming correspondence and email to recipients promptly and accurately.
• Prepare outgoing mail and packages, create shipping labels, and coordinate pickups.
• Order office supplies, monitor inventory, and replenish supplies as needed.
• Coordinate lunch and catering orders for meetings and events.
• Support meeting preparation, including room setup and materials.
• Print company checks as directed by Finance following procedures.
• Provide general administrative support including printing, copying, scanning, filing, data entry.
• Assist with day-to-day requests and coordinate with staff, vendors, and service providers.
• Handle documents and confidential financial information discreetly.

Skills

Receptionist

Office administration

Customer service

Written & verbal communication

Multitasking

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Office Administrator

Department: Governance & Administration

Employment Type: Full Time

Location: United States - Moorestown, NJ

Reporting To: Daria Shapira

Description

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.
The Receptionist / Office Administrator serves as the first point of contact for visitors and callers and supports the daily operation of the office. This role manages reception, processes mail, coordinates office supplies and lunch orders, and provides administrative support to employees and management. The ideal candidate is welcoming, organized, dependable, and attentive to detail.

Key Responsibilities

• Welcome visitors, clients, and vendors professionally; notify the appropriate employee of their arrival and coordinate meetings.
• Maintain a tidy, organized, and welcoming reception area.
• Prepare and serve coffee, tea, and refreshments for visitors and meetings.
• Answer the company phone, direct calls, take accurate messages, and relay them promptly.
• Receive, sort, and distribute incoming mail and packages.
• Scan incoming correspondence and email it to the appropriate recipients promptly and accurately.
• Prepare outgoing mail and packages, create mailing and shipping labels, and coordinate pickups and deliveries.
• Order office supplies, monitor inventory, and replenish supplies as needed.
• Coordinate lunch and catering orders for meetings, employees, and office events.
• Support meeting preparation, including room setup, printed materials, and refreshments.
• Print company checks as directed by the Finance team, following established approval and handling procedures.
• Provide general administrative support, including printing, copying, scanning, filing, and data entry.
• Assist with day-to-day office requests and coordinate with employees, vendors, and service providers.
• Handle company documents, correspondence, and financial information confidentially.

Skills, Knowledge and Expertise

• Previous experience in reception, office administration, customer service, or a similar role preferred.
• Professional, friendly demeanor and strong customer service skills.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests, prioritize tasks, and follow through reliably.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Comfort using office equipment, including printers, scanners, and phone systems.
• Ability to work independently, follow procedures, and exercise discretion.
• Willingness to support a variety of office tasks and maintain consistent on-site attendance.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.