Front Office & Admin Specialist | Growth & Benefits

Utilities One Group; Moorestown Township (NJ); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401k Plan

PTO & Holidays

Great Work Environment

Job summary

Utilities One Group in Moorestown, NJ seeks a friendly Receptionist / Office Administrator to be the first contact for visitors and callers and to support daily office operations. You will manage reception, mail, supplies, and provide administrative support to Governance & Administration.

The ideal candidate is organized, dependable, detail‑oriented, and comfortable on-site. Proficiency with Outlook, Word, and Excel, plus strong communication and customer service skills, are essential for

Qualifications

• Welcoming demeanor and strong customer service.
• Excellent written and verbal communication.
• Outstanding organization and attention to detail.
• Ability to manage multiple requests and meet deadlines.

Responsibilities

• Welcome visitors, clients and vendors professionally and route to the appropriate staff.
• Maintain a tidy, organized, and inviting reception area.
• Prepare and serve coffee, tea, and refreshments for meetings.
• Answer the company phone, direct calls, and relay messages accurately.
• Receive, sort, and distribute mail and packages.
• Scan and email correspondence to recipients promptly.
• Prepare outgoing mail, labels, and arrange pickups and deliveries.
• Order office supplies and monitor inventory.
• Coordinate lunch/catering orders for meetings and events.
• Assist with meeting setup and printed materials.
• Print company checks as directed by Finance with proper approvals.
• Provide general admin support including copying, scanning, filing, and data entry.
• Handle confidential documents and coordinate with vendors and staff.

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Utilities One Group in Moorestown, NJ seeks a friendly Receptionist / Office Administrator to be the first contact for visitors and callers and to support daily office operations. You will manage reception, mail, supplies, and provide administrative support to Governance & Administration.

The ideal candidate is organized, dependable, detail‑oriented, and comfortable on-site. Proficiency with Outlook, Word, and Excel, plus strong communication and customer service skills, are essential for