Office Administrator/Executive Assistant

ANY BREAKERS, INC; Burlingame (CA); On-site; USD 64,480 - 70,720; Full time

Job summary

A rapidly growing firm in California is seeking an organized Office Administrator/Executive Assistant to support their leadership team and manage office operations efficiently. The ideal candidate has 3–5 years of experience in a similar role, exceptional organization skills, and proficiency in Microsoft Office. Key responsibilities include managing calendars, coordinating travel, onboarding new hires, and maintaining an organized office environment. This full-time position offers competitive compensation and a bonus opportunity based on performance.

Qualifications

• 3–5+ years as an Executive Assistant or Office Manager in a fast-paced environment.
• Exceptional organization, time management, and attention to detail.
• Calm under pressure with the ability to shift priorities quickly.

Responsibilities

• Manage dynamic calendars for the leadership team.
• Coordinate travel, expenses, and meeting prep.
• Ensure the office is organized, stocked, and running efficiently.

Skills

Organizational skills

Time management

Strong communication

Proficiency in Microsoft Office

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

ERP systems

Smartsheet

Job description

Office Administrator/Executive Assistant

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Job Summary

We’re looking for an organized, detail-driven Office Administrator with prior experience as an Executive Assistant or Office Manager. In this role, you’ll support our leadership team, keep operations running smoothly, and maintain a polished, welcoming office environment. If you’re proactive, resourceful, and thrive in a fast-moving environment, we’d love to meet you.

What You’ll Do

Executive Support

• Manage dynamic calendars for the leadership team.
• Coordinate travel, expenses, and meeting prep.
• Attend meetings as needed and capture clear, actionable notes.
• Support the Sales team with rebate coordination and special projects.
• Monitor and track incoming requests for quotes, forwarding vetted quotes to the sales team.
• Create and maintain well structured digital and physical filing systems.

Office Operations

• Ensure the office is organized, stocked, and running efficiently every day.
• Oversee office supplies, vendor relationships, and mail distribution.
• Greet visitors and create a positive first impression.
• Manage conference room scheduling and A/V readiness.
• Prepare workspaces and lead onboarding for new hires, including access badges and tours.
• Coordinate lunches, celebrations, team-building activities, and company events.
• Maintain common areas, including the kitchen, coffee stations, and meeting spaces.
• Track Operations departmental spending, maintaining expenses within the department budget, and approving expenses.
• Manage RMA tracking, monthly reporting, and company dashboard updates.
• Support CSR efforts, recycling programs, and other company initiatives.
• Assist leadership with ad hoc projects and quarterly meeting prep.

What You Bring

• 3–5+ years as an Executive Assistant or Office Manager in a fast-paced environment.
• Exceptional organization, time management, and attention to detail—you thrive on keeping everything moving.
• Strong communication skills and experience creating executive-level presentations.
• Calm under pressure with the ability to shift priorities quickly.
• Strong follow-through and a proactive, solution-oriented mindset.
• Ability to handle confidential information with professionalism.
• Proficiency in Microsoft Office, ERP systems, and Smartsheet.
• Familiarity with CA employment law and onboarding is a plus.
• Bachelor’s degree preferred; high school diploma or GED required.

Education & Experience

High school or equivalent GED certification required. Bachelor’s degree preferred; high school diploma or GED required.

Compensation

• The recruiting base salary range for this full-time position is $64,480 - $70,720 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance.

Additional Details

Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative