Office Administrator | Events, Ops & Light Accounting

Pfister Energy, Inc.; Hawthorne (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Pfister Energy, a renewable energy company based in Hawthorne, NJ, seeks an organized Office Administrator to support daily operations in our Hawthorne office. You will manage communications, calendars, travel, and light bookkeeping while coordinating across departments to keep the office running smoothly.

Ideal candidates are proactive, dependable, and able to juggle multiple tasks in a fast-paced environment.

Qualifications

• Minimum of 2 years' experience in office administration or similar role, construction industry a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with light accounting or bookkeeping tasks preferred
• Detail-oriented with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Positive, adaptable, and team-oriented mindset

Responsibilities

• Manage emails, phone calls, and general correspondence promptly
• Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries
• Greet and assist visitors professionally
• Manage executive calendars, appointments, and travel
• Support departments with administrative needs across teams
• Plan and coordinate company events
• Monitor and order office supplies
• Communicate with vendors and service providers
• Coordinate building maintenance and repairs as needed
• Maintain tracking logs for company equipment, vehicles, and insurance documentation
• Set up workspaces for new hires and onboarding logistics
• Light accounting responsibilities
• Perform other duties as assigned

Skills

Multitasking

Communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Pfister Energy, a renewable energy company based in Hawthorne, NJ, seeks an organized Office Administrator to support daily operations in our Hawthorne office. You will manage communications, calendars, travel, and light bookkeeping while coordinating across departments to keep the office running smoothly.

Ideal candidates are proactive, dependable, and able to juggle multiple tasks in a fast-paced environment.