Operations & Admin Coordinator — Bookkeeping & Events

Visionary Brands, Inc.; Berlin Township (NJ); Vor Ort; USD 52.000 - 78.000; Vollzeit

Benefits dieser Stelle

Paid Time Off

Insurance (Medical, Dental, Vision, &

401(k) with Safe Harbor match

Zusammenfassung

Visionary Brands, Inc. is seeking an Operations & Administrative Coordinator to support daily financial and administrative functions in West Berlin, NJ. The role emphasizes bookkeeping, accounts payable, payroll coordination, and HR/event coordination within a small team.

You will maintain organized records, draft correspondence, and support leadership with administrative tasks and vendor coordination. A strong sense of ownership and initiative will help you drive office efficiency and employee

Qualifikationen

• 3+ years of experience in office administration, operations coordination, bookkeeping support, executive assistance, or a similar role.
• Hands-on experience with accounts payable, financial data entry, invoice processing, and maintaining accurate financial records.
• QuickBooks experience required; QuickBooks Enterprise Desktop strongly preferred.
• Proficient in Google Workspace (Gmail, Sheets, Docs, Drive, Calendar).
• Excellent organizational skills with ability to manage many moving pieces without dropping the ball.
• Self-motivated and dependable, with problem-solving skills and discretion for confidential information.

Aufgaben

• Enter daily sales summaries from our sales platforms into QuickBooks Enterprise.
• Manage weekly accounts payable, including ACH payments and check preparation for multiple entities.
• Review employee time records, prepare payroll info, and coordinate bi-weekly payroll processing.
• Download and organize sales tax reports, filings, and supporting documentation.
• Scan and digitize printed receipts and maintain digital filing system for easy access.
• Coordinate day-to-day office operations and vendor coordination for HR/events.

Kenntnisse

QuickBooks

Google Workspace

Data entry

Attention to detail

Tools

Basecamp

QuickBooks Enterprise

Payroll tools

Jobbeschreibung

Visionary Brands, Inc. is seeking an Operations & Administrative Coordinator to support daily financial and administrative functions in West Berlin, NJ. The role emphasizes bookkeeping, accounts payable, payroll coordination, and HR/event coordination within a small team.

You will maintain organized records, draft correspondence, and support leadership with administrative tasks and vendor coordination. A strong sense of ownership and initiative will help you drive office efficiency and employee