Office Administrator - Administrative & Accounting Support

Pfister Energy; Hawthorne (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Pfister Energy, a renewable energy company based in Hawthorne, NJ, seeks an organized Office Administrator to support daily operations in our Hawthorne office. You will manage communications, calendars, travel, and light bookkeeping while coordinating across departments to keep the office running smoothly.

Ideal candidates are proactive, dependable, and able to juggle multiple tasks in a fast-paced environment.

Qualifications

• Minimum of 2 years' experience in office administration or similar role, construction industry a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with light accounting or bookkeeping tasks preferred
• Detail-oriented with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Positive, adaptable, and team-oriented mindset

Responsibilities

• Manage emails, phone calls, and general correspondence promptly
• Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries
• Greet and assist visitors professionally
• Manage executive calendars, appointments, and travel
• Support departments with administrative needs across teams
• Plan and coordinate company events
• Monitor and order office supplies
• Communicate with vendors and service providers
• Coordinate building maintenance and repairs as needed
• Maintain tracking logs for company equipment, vehicles, and insurance documentation
• Set up workspaces for new hires and onboarding logistics
• Light accounting responsibilities
• Perform other duties as assigned

Skills

Multitasking

Communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our Hawthorne, NJ office. This role is essential to keeping our workplace running smoothly by managing administrative functions, supporting multiple departments, and handling light accounting tasks.

The ideal candidate is proactive, dependable, and comfortable juggling multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Manage and respond to emails, phone calls, and general correspondence in a timely manner
• Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries
• Greet and assist visitors with a professional and welcoming attitude
• Manage executive calendars, appointments, and travel arrangements
• Support team members with administrative needs across departments
• Plan and coordinate company events
• Monitor and order office supplies
• Communicate with vendors and service providers
• Coordinate building maintenance and repairs as needed
• Maintain tracking logs for company equipment, vehicles, and insurance documentation
• Set up workspaces for new hires and assist with onboarding logistics
• Light accounting responsibilities
• Perform other duties as assigned

Qualifications & Experience

• Minimum of 2 years' experience in office administration or similar role, construction industry a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with light accounting or bookkeeping tasks preferred
• Detail-oriented with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Positive, adaptable, and team-oriented mindset

Company Description

Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we've developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.