Office Administrator — Civil Construction Operations & Docs

The Contractor Consultants; Town of Mount Pleasant (NY); Presencial; USD 45.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Weekly pay

401(k) plan

Health insurance

Paid time off

Parental leave

Training & safety certifications

Mentorship program

Tech package

Team events

Descripción de la vacante

Gianfia Corp. is seeking an Office Administrator to streamline operations and support our heavy civil construction projects in Valhalla, NY.

You will serve as the operational backbone, handling front-office duties, accounts payable/receivable, payroll coordination, and document control to keep field teams moving. The role requires at least 2 years of office experience, proficiency in Microsoft Office, and strong organizational and communication skills.

Formación

• Minimum of 2 years of professional office administration or clerical experience.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).
• Exceptional organizational skills and ability to prioritize multiple tasks.
• Strong written and verbal communication skills.

Responsabilidades

• Manage daily front-office operations and incoming communications.
• Process accounts payable/receivable and financial data entry.
• Coordinate field crew timesheets and assist with weekly payroll administration.
• Maintain project files and payroll/compliance documentation.
• Oversee office inventory and vendor relationships.
• Facilitate new employee onboarding and HR recordkeeping.

Conocimientos

Office administration

Microsoft Office

Organizational skills

Communication skills

Educación

Associate degree in business administration

Herramientas

QuickBooks

Sage

Viewpoint

Descripción del empleo

Gianfia Corp. is seeking an Office Administrator to streamline operations and support our heavy civil construction projects in Valhalla, NY.

You will serve as the operational backbone, handling front-office duties, accounts payable/receivable, payroll coordination, and document control to keep field teams moving. The role requires at least 2 years of office experience, proficiency in Microsoft Office, and strong organizational and communication skills.