Office Administrator

The Contractor Consultants; Town of Mount Pleasant (NY); Vor Ort; USD 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Weekly pay

401(k) plan

Health insurance

Paid time off

Parental leave

Training & safety certifications

Mentorship program

Tech package

Team events

Zusammenfassung

Gianfia Corp. is seeking an Office Administrator to streamline operations and support our heavy civil construction projects in Valhalla, NY.

You will serve as the operational backbone, handling front-office duties, accounts payable/receivable, payroll coordination, and document control to keep field teams moving. The role requires at least 2 years of office experience, proficiency in Microsoft Office, and strong organizational and communication skills.

Qualifikationen

• Minimum of 2 years of professional office administration or clerical experience.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).
• Exceptional organizational skills and ability to prioritize multiple tasks.
• Strong written and verbal communication skills.

Aufgaben

• Manage daily front-office operations and incoming communications.
• Process accounts payable/receivable and financial data entry.
• Coordinate field crew timesheets and assist with weekly payroll administration.
• Maintain project files and payroll/compliance documentation.
• Oversee office inventory and vendor relationships.
• Facilitate new employee onboarding and HR recordkeeping.

Kenntnisse

Office administration

Microsoft Office

Organizational skills

Communication skills

Ausbildung

Associate degree in business administration

Tools

QuickBooks

Sage

Viewpoint

Jobbeschreibung

Office Administrator – Streamline Operations & Support Heavy Civil Construction Projects

Job Overview

• Company: Gianfia Corp.
• Salary/Pay Rate: $45,000 to $60,000 per year
• Location: Valhalla, NY
• Job/Employment Type: Full Time
• Project Scope: Commercial, Industrial, Government, Union Civil & Heavy Construction
• Mandatory Licences & Certifications: None Required

The Opportunity

You will serve as the operational backbone of our Valhalla office, keeping daily administrative workflows seamless and empowering our field teams to execute heavy civil construction projects efficiently. This role offers you hands‑on involvement across accounts, payroll, and project compliance within a supportive culture where team members build decades‑long careers. You will enjoy a collaborative environment where your organization directly impacts company success and your voice is always valued.

How You Will Make An Impact

• Manage daily front-office operations, incoming communications, and mail deliveries to maintain a professional administrative hub.
• Process accounts payable and receivable, invoice documentation, and financial data entry with precision.
• Coordinate field crew timesheets and assist with weekly payroll administration to ensure accurate reporting.
• Maintain detailed project files, certified payroll records, and subcontractor insurance compliance documentation.
• Oversee office inventory and vendor relationships to keep workplace supplies continuously stocked and managed.
• Facilitate new employee onboarding paperwork and maintain structured human resources recordkeeping.

Required Qualifications & Experience

• Minimum of 2 years of professional office administration or clerical experience.
• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Exceptional organizational skills and proven ability to prioritize multiple administrative tasks efficiently.
• Strong professional written and verbal communication skills.

Preferred Qualifications & Experience

• Experience working within the construction or heavy civil engineering industry.
• Working knowledge of construction accounting software such as QuickBooks, Sage, or Viewpoint.
• Associate Degree in business administration or a related field.

Compensation & Benefits

• Weekly pay cycle ensuring consistent financial compensation.
• 401(k) retirement savings program featuring employer matching contributions.
• Comprehensive health coverage including medical, dental, and vision insurance plans.
• Generous paid time off covering designated holidays, paid vacation, and sick leave.
• Paid parental leave covering both maternity and paternity needs.
• Paid training programs, manufacturer training, and safety certifications including OSHA, Fall Protection, and Lifts.
• Dedicated career mentorship, apprenticeship pathways, and structured clear paths to professional advancement.
• Modern tech package provided, including a smartphone or tablet for work duties.
• Annual company trips, outings, and special team events throughout the year.

About Us

Gianfia Corp. is a premier heavy civil construction firm delivering commercial, industrial, government, and union projects. We actively invest in our people through immediate hands‑on training, long‑term career advancement, and a culture where team members thrive for decades.

Learn more at http://gianfiacorp.com/.

Gianfia Corp. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.