Construction Office Admin II - Payroll & Projects

Harmon; New York (NY); Presencial; USD 50.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

401(k) with match

Paid time off

Descripción de la vacante

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office operations for a local office in New York.

The role involves coordinating with on-site and off-site teams and serving as a reliable contact for employees, leaders, customers, vendors, and partners. This position emphasizes accuracy, organization, and professional communication, with responsibilities spanning timekeeping, HR-related processing, and financial controls in

Formación

• High school education or equivalent.
• Minimum of 5 years of administrative work experience.
• Experience in the construction or manufacturing industry.
• Experience supporting payroll, onboarding, invoicing, project documentation and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners.
• Strong time management skills and ability to meet deadlines with urgency.
• Ability to handle confidential information with discretion and sound judgment.
• High level of professional integrity, honesty, and personal credibility.
• Experience supporting multiple leaders, projects and areas.

Responsabilidades

• Own and support weekly timekeeping and payroll processes for assigned employee groups or regions.
• Assist with certified payroll, union traveler agreements, and payroll-related documentation as needed.
• Manage project documents, filing, document organization, project closeouts, and related administrative records.
• Support project managers with RFIs, submittals, monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities.
• Assist with OCCIP/CCIP program setup and certificate of insurance tracking to support compliance.
• Coordinate new hire and rehire processing, orientation paperwork, and onboarding documentation.
• Process employee status changes, including terminations, promotions, adjustments, union scale changes, leave changes, and other employment updates.
• Coordinate travel arrangements for field and union employees.
• Coordinate local drug testing for new hires and current employees.
• Support project administration tasks such as copying and labeling drawings, assembling drawing packages, updating quality issue cards, entering spreadsheet data, tracking progress, and preparing job information reports.
• Ensure records are retained, protected, retrieved, transferred, and disposed of according to corporate procedures.

Conocimientos

Payroll support

Onboarding

Invoicing

Project docs

Office administration

Stakeholder communication

Educación

High school education or equivalent

Descripción del empleo

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office operations for a local office in New York.

The role involves coordinating with on-site and off-site teams and serving as a reliable contact for employees, leaders, customers, vendors, and partners. This position emphasizes accuracy, organization, and professional communication, with responsibilities spanning timekeeping, HR-related processing, and financial controls in