Office ManagerProject Administrator

CLT Recruiters; Jersey City (NJ); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health coverage

Paid sick leave

Vacation days

Job summary

CLT Recruiters seeks a detail-oriented Project Administrator/Office Administrator in Jersey City, NJ to support billing, document processing, and office operations. In-office role handling front desk duties and project data in Excel/Procore.

Join a high-end construction firm focused on accuracy and efficiency. The ideal candidate has transferable construction admin experience, proficiency in Excel and QuickBooks, and familiarity with AIA billing.

Qualifications

• Directly transferable construction administrative experience required.
• Proficient in Microsoft Excel and QuickBooks; AIA billing experience required.
• Procore experience preferred.
• Strong organizational skills, attention to detail, and professional front-office presence.
• Reliable and able to manage deadline-driven, repetitive workflows accurately.

Responsibilities

• Assemble and process AIA billing, pay applications, requisitions, and supporting documentation.
• Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.
• Maintain project files and document control (scanning, filing, record-keeping).
• Enter and organize project data in Excel and Procore.
• Handle light bookkeeping, invoicing, and bank reconciliations in QuickBooks.
• Serve as front desk — greet visitors, answer calls, manage mail/deliveries.
• Provide general administrative support to the team.

Skills

Excel

QuickBooks

AIA billing

Procore

Organizational skills

Tools

Procore

Job description

Project Administrator / Office Administrator

Full-Time | Jersey City, NJ

About the Role

A high-end construction firm is seeking a detail-oriented Project Administrator/Office Administrator to support billing, document processing, and office operations. The right person takes paperwork and reception duties off the project team so they can stay focused on the field.

Key Responsibilities

• Assemble and process AIA billing, pay applications, requisitions, and supporting documentation.
• Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.
• Maintain project files and document control (scanning, filing, record-keeping).
• Enter and organize project data in Excel and Procore.
• Handle light bookkeeping, invoicing, and bank reconciliations in QuickBooks.
• Serve as front desk — greet visitors, answer calls, manage mail/deliveries.
• Provide general administrative support to the team.

Qualifications

• Directly transferable construction administrative experience required.
• Proficient in Microsoft Excel and QuickBooks; AIA billing experience required.
• Procore experience preferred.
• Strong organizational skills, attention to detail, and professional front-office presence.
• Reliable and able to manage deadline-driven, repetitive workflows accurately.

Details

• Location: Jersey City, NJ (in-office)
• Type: Full-time

Compensation and benefits

$70-85K, depending on experience.

• Health coverage, with GDC contributing a portion of the premium per the employee handbook.
• Paid sick leave after the 90-day probationary period.
• One week of vacation to start, with five paid vacation days after the first full calendar year.
• Payroll runs weekly.

Compensation:

$70,000-$85,000 per year