Office Administrator and Receptionist

Placements24; United States; Hybrid; USD 7,300 - 11,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Growth opportunities

Supportive team

Job summary

Placements24 is seeking an Office Administrator and Receptionist to manage front desk duties and support day-to-day operations from our bustling office in Tembisa, Gauteng. The role blends in-office presence with a hybrid work approach and requires a polished demeanor, strong interpersonal skills, and meticulous organizational abilities.

You will greet visitors, answer calls, handle mail, maintain records, assist with scheduling, and provide light IT and admin support, enabling staff to focus on

Qualifications

• Proven experience as Office Administrator or Receptionist.
• Excellent communication and interpersonal skills.
• Strong organizational skills and ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Greet and assist visitors and callers in a courteous, professional manner.
• Answer phones, direct inquiries, and take messages as needed.
• Receive, sort, and distribute mail and deliveries.
• Maintain a tidy, organized reception and workspace.
• Provide general administrative support including data entry, filing, and scanning.
• Coordinate scheduling and meeting room bookings.
• Order and manage office supplies to ensure stock is adequate.
• Provide basic IT support or route issues to the appropriate team.
• Assist with preparing reports and presentations.

Skills

Interpersonal skills

Multitasking

Organizational skills

Professional demeanor

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a dedicated and professional Office Administrator and Receptionist to manage the front desk and ensure the smooth day-to-day operations of their bustling office in Tembisa, Gauteng, ZA . This role is integral to creating a welcoming environment for clients and staff, as well as maintaining efficient administrative processes. The successful candidate will be the first point of contact for visitors and callers, requiring excellent interpersonal skills and a polished demeanor. This position offers a hybrid work model, blending the benefits of in-office interaction with the flexibility of remote work. You will be responsible for a variety of administrative tasks, contributing significantly to the overall productivity and positive atmosphere of the workplace. This is an excellent opportunity for a detail-oriented individual looking to make a tangible impact.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer and direct phone calls, taking messages and handling inquiries with efficiency.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area, ensuring it is tidy, organized, and presentable at all times.
• Provide administrative support to staff, including data entry, filing, photocopying, and scanning.
• Assist with scheduling appointments and managing meeting room bookings.
• Order and maintain office supplies, ensuring adequate stock levels.
• Handle basic IT support requests or elevate them to the appropriate department.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate internal and external mailings and communications.

Requirements

Proven experience as an Office Administrator , Receptionist, or in a similar administrative role. Excellent communication and interpersonal skills, with a friendly and professional attitude. Strong organizational skills and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with phone systems and office equipment (copiers, scanners). Ability to work independently and as part of a team. A keen eye for detail and a commitment to accuracy. Must be able to commute to our office in Tembisa, Gauteng, ZA for in-office days. Understanding of basic office management procedures is advantageous. Discretion and the ability to handle confidential information.

Benefits

Our client offers a competitive remuneration package and the opportunity to work within a supportive and dynamic team environment. You will benefit from a hybrid work arrangement, providing flexibility and work-life balance. Opportunities for professional development and training are available. The company fosters a culture of collaboration and mutual respect. Join a team where your contributions are valued and recognized. This role provides exposure to various aspects of office management, offering a broad learning experience. Enjoy a stable work environment with potential for growth within the organization.