Administrative Assistant

Placements24; Windsor Park (TN); On-site; USD 11,000 - 14,000; Full time

Benefits offered by this job

Medical aid contribution

Pension fund

Paid annual leave

Stable, full-time employment

Job summary

Placements24 is seeking an Administrative Assistant for their East London office to support management and staff with daily operations, correspondence, filing, and report prep. The role requires a proactive, reliable individual who can work independently and as part of a team.

The ideal candidate will be highly organized, fluent in English, and proficient in Microsoft Word, Excel, and Outlook. A high school diploma or equivalent is required, with prior clerical experience preferred.

Qualifications

• Previous experience in an administrative or clerical role.
• Strong organizational skills and attention to detail.
• Good verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Handle incoming and outgoing mail, faxes, and emails.
• Answer and direct phone calls to the appropriate personnel.
• Manage the office filing system, ensuring accuracy and accessibility of documents.
• Assist in preparing reports, presentations, and other documents.
• Maintain office supplies inventory and reorder as needed.
• Schedule appointments and manage meeting rooms.
• Greet visitors and provide a welcoming reception.
• Provide general administrative support to the sales and management teams.
• Assist with data entry and record keeping.
• Ensure office tidiness and organization.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client, a well-established retail company in East London, is seeking a dedicated and efficient Administrative Assistant to manage the smooth operation of their administrative functions. This role is vital for supporting the management team and ensuring all office procedures run seamlessly. You will be responsible for a variety of tasks, including managing correspondence, maintaining records, and providing general support to staff. The ideal candidate is highly organized, possesses excellent communication skills, and maintains a professional attitude. This is an excellent opportunity to join a stable company within the Eastern Cape and build your career in administration. We are looking for someone who is proactive, reliable, and committed to providing excellent support.

Key Responsibilities

• Handle incoming and outgoing mail, faxes, and emails.
• Answer and direct phone calls to the appropriate personnel.
• Manage the office filing system, ensuring accuracy and accessibility of documents.
• Assist in preparing reports, presentations, and other documents.
• Maintain office supplies inventory and reorder as needed.
• Schedule appointments and manage meeting rooms.
• Greet visitors and provide a welcoming reception.
• Provide general administrative support to the sales and management teams.
• Assist with data entry and record keeping.
• Ensure office tidiness and organization.

Requirements

• Previous experience in an administrative or clerical role.
• Strong organizational skills and attention to detail.
• Good verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A professional and friendly demeanor.
• High school diploma or equivalent.
• Ability to work independently and as part of a team.
• Familiarity with the East London business environment is an advantage.

Benefits

• Competitive annual salary of ZAR.
• Stable, full-time employment with a reputable company.
• Opportunity to work in a key commercial hub in the Eastern Cape.
• Employee benefits package including medical aid contribution.
• Pension fund scheme.
• Paid annual leave.
• A supportive and friendly work environment.