Office Administrator

Life-Science Innovations; Willmar (MN); On-site; USD 29,026 - 36,285; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K plan with company match

PTO accrual

Company paid disability and life insurance

Job summary

Life-Science Innovations in Willmar, Minnesota is seeking a full-time Office Administrator to support the day-to-day operations of the organization. This role requires strong organizational and administrative skills, managing confidential information discreetly.

The Office Administrator will oversee front desk operations, provide support across various departments, and coordinate employee programs and events. A competitive compensation package, including medical and retirement benefits, is offered.

Qualifications

• Strong organizational, time management, and attention-to-detail skills.
• Excellent verbal, written, and interpersonal communication abilities.
• Ability to maintain strict confidentiality and provide employee-focused customer service.

Responsibilities

• Manage front desk operations, including phones, visitors, mail distribution, and general office support.
• Provide administrative support across HR, Accounting, and IT departments.
• Coordinate employee programs, company events, recognition initiatives, and office committees.

Skills

Organizational skills

Communication abilities

Microsoft Office proficiency

Attention to detail

Problem-solving skills

Education

High School diploma or GED

2+ years of administrative experience

Tools

Microsoft Excel

Microsoft Word

Job description

Life-Science Innovations has a full-time opportunity for an Office Administrator to join their team. This role plays a crucial role in supporting the day-to-day operations of the organization. This position requires strong organizational and administrative skills with the ability to manage confidential information discreetly in a fast-paced environment. This role oversees courier operations, supports multiple departments across Life-Science Innovations, and provides exceptional service while creating a welcoming experience for employees, applicants, vendors, and stakeholders.

Responsibilities

• Manage front desk operations, including phones, visitors, mail distribution, and general office support
• Responds to general inquiries from leadership and employees at all levels. Provides warm handoff to appropriate team members as needed
• Oversee courier operations, company vehicle usage, visitor badges, and office service coordination
• Provide administrative support across HR, Accounting, and IT departments
• Maintain employee records, organizational documents, contact lists, and records retention systems
• Support HR compliance processes, including I-9 audits, MVR reporting, and HR inbox management
• Coordinate employee programs, company events, recognition initiatives, and office committees
• Prepare reports, maintain accurate data entry, and assist with special projects using Microsoft Office Suite

Qualifications

• Strong organizational, time management, and attention-to-detail skills
• Excellent verbal, written, and interpersonal communication abilities
• Proficient in Microsoft Office, including Excel and Word, with accurate data entry skills
• Ability to maintain strict confidentiality and provide employee-focused customer service
• Self-motivated, adaptable, and able to manage multiple priorities in a fast-paced environment
• Strong critical thinking, process management, and problem-solving skills
• Ability to follow procedures, take initiative, and collaborate across all organizational levels
• 2+ years of administrative experience in a corporate office environment preferred
• High School diploma or GED required; equivalent education and experience considered
• Supervisory experience preferred

Benefits

We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short- and long-term disability, and company paid life insurance.

Pay: $21.07 - $26.34/Hour