Administrative Assistant

New Life Scientific, Inc.; Cridersville (OH); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

7 paid holidays per year

Attendance bonus

401K with matching

Job summary

New Life Scientific, Inc. is seeking an energetic Administrative Assistant to join our team. This role spans multiple departments, including office, tech shop, shipping, and customer support, with no two days the same and a strong emphasis on multitasking.

The position is full-time, day shift, on-site in Cridersville, Ohio, offering weekly pay, 7 paid holidays, and growth opportunities; no overtime or weekend work.

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience in data entry, document processing, and general office management software.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Experience with multi-line phone systems and professional phone etiquette.

Responsibilities

• Assist finance with routine bookkeeping tasks.
• Maintain inventory system with audits and ensure dual inventory accuracy.
• Print, scan, and organize documents supporting Finance, HR, Sales, Customer Service, Shipping, and Tech Shop.
• Assist Administrative duties of Shipping/Warehouse.
• Collaborate with Office Personnel and Tech Shop Manager on projects.
• Maintain organized filing systems and proofread documents for accuracy.
• Manage calendars, schedule appointments, and coordinate executive meetings.
• Provide exceptional customer service via phone or email and support client communications.

Skills

MS Office & Google Workspace

Customer service

Organization & prioritization

Multi-line phone systems

Calendar management

Data entry

Integrity

Self-motivated

Tools

Office management software

Job description

Overview

We are seeking an energetic and detail-oriented Administrative Assistant to join our team! However, we are looking for a very particular individual who has a desire to learn many different aspects of how business operates as we need assistance and redundancy across multiple departments.

We want to find someone who can handle a core list of primary responsibilities while being able to fit in work on their secondary responsibilities as the workflow permits. With this type of workload and cross-departmental involvment, no two days will be the same.

This vital role offers the opportunity to support our office, tech shop, shipping departments as well as enhance organizational efficiency, and directly contribute to a thriving work environment. If you excel at multitasking, possess strong written and verbal communication skills, and enjoy providing excellent customer support, this position is perfect for you.

Duties

• Assist our finance department with routine bookkeeping tasks.
• Assist in maintaining our inventory system with routine audits and ensuring our dual inventory system reflects our inventory accurately.
• Print out, scan in, and organize documents that directly support Finance, HR, Sales, Customer Service, Shipping, and our Tech Shop.
• Assist with the Administrative Duties of our Shipping/Warehouse Department
• Work with the other Office Personnel and Tech Shop Manager with projects or tasks that will allow them to stay focused on their primary roles.
• Maintain organized filing systems and handle document proofreading to ensure accuracy and clarity
• Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings for the executive team.
• Provide exceptional customer service by responding to inquiries via phone or email and supporting client communication efforts

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong computer literacy with experience in data entry, document processing, and general office management software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with multi-line phone systems and phone communication best practices
• Knowledge of office management procedures including calendar management and filing systems
• Customer service expertise with a friendly demeanor and professional phone etiquette
• Demonstrated time management skills to handle multiple responsibilities efficiently
• Integrity
• Self-Motivated

Summary:

• Fascinating product line and customer base
• No scientific experience required
• Clean comfortable environment
• Day shift
• Excellent growth opportunity
• No Overtime or Weekends

Starting out:

• $20.00 - $25.00 hourly wage.
• Weekly pay
• Full-time, day shift, Monday thru Friday
• 7 paid holidays per year
• No overtime
• No weekend work

After 90 Days:

• PTO with year-end rollover and fast accrual
• Attendance Bonus of $58 per paycheck
• 401K with contribution matching

Company Overview

Founded in 2014, New Life Scientific repairs and refurbishes laboratory equipment to be used in the research and development sector of the biomedical industry. This requires a well-rounded team of Technicians to work on the equipment, Warehouse Personnel who move the equipment, and Office Staff who work with our customers and team to ensure we operate efficiently and effectively to achieve our mission of Moving Science Forward! We are continuing to grow and need more help with the administrative efforts of a growing business!