Office Administrator

Granite Construction; Vista (CA); On-site; USD 46,000 - 74,000; Full time

Job summary

Granite Construction is seeking an Administrative Assistant to support the Business Manager and Office Manager in various accounting and administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively. The ideal candidate will have a high school diploma and relevant experience in an office setting. Join us to build a rewarding career with a leading construction company that values its employees.

Benefits

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending plans

401(k) plan with match

Qualifications

• 1-3 years administrative/office experience.
• 1 year accounting experience preferred.

Responsibilities

• Assist in day-to-day administrative and accounting functions.
• Perform payroll, accounts payable, and accounts receivable tasks.
• Assist with internal audits and maintain compliance.

Skills

Communication

Problem-Solving

Organizational Skills

Education

High School diploma

Tools

JD Edwards World/One World

JWS Material Billings System

Excel

Word

Job description

Building a career at Granite may be the most valuable thing you could do...

Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

• Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.

• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.

• Assist field operations with informational inquiries to ensure productive work environment.

• Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.

• Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.

• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.

• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.

• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.

• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location

Education

• High School diploma or equivalent required

Work Experience

• 1-3 years administrative/office experience

• 1 year accounting experience preferred

Knowledge, skills, and abilities

• Ability to understand company operations, organizational procedures, and personnel.

• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.

• Must demonstrate ethical and professional business practices.

• Must have effective verbal and written communications skills.

• Ability to work independently.

• Ability to work well under pressure.

• Ability to problem-solve.

• Ability to handle multiple tasks and respond with a sense of urgency as required.

• Detail-oriented and excellent organizational skills.

• JD Edwards World/One World.

• 10 key by touch.

• JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Ability to abide by Granite’s Code of Conduct on a daily basis.

• Team player.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$46,693.00 - $73,542.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic.

For additional information on applicant/employee rights please clickhere .

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.Granite will not pay a fee to any Agency that does not have such agreement in place.Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.