Office Administrator

FirstTeam®; Encinitas (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Join a leading independent real estate brokerage as an Office Administrator. This role supports dynamic sales offices, ensuring compliance, processing transactions, and providing exceptional service. Ideal for organized and proactive professionals who thrive in fast-paced environments.

Qualifications

• Previous experience in real estate or office administration preferred.
• Able to work independently and manage multiple priorities.

Responsibilities

• Ensure office compliance with DRE regulations and company policies.
• Process agent onboarding, licensing, and terminations.
• Deliver exceptional customer service to agents, clients, and vendors.

Skills

Communication

Problem Solving

Tools

Microsoft Office

MLS

ZipForms

Job description

Join Southern California’s #1 Independent Real Estate Brokerage as an Office Administrator supporting our dynamic sales offices. This role is ideal for a highly organized, self-motivated, proactive professional who thrives in a fast-paced environment and enjoys being the go-to person in the office.

Key Responsibilities:

1. Ensure office compliance with DRE regulations and company policies
2. Process agent onboarding, licensing, and terminations
3. Maintain accurate transaction and trust log records
4. Facilitate commission disbursements and coordinate with accounting
5. Support facility maintenance, marketing, social media accounts, and agent tools
6. Schedule meetings, trainings, and plan special events
7. Deliver exceptional customer service to agents, clients, and vendors

What We’re Looking For:

1. Previous experience in real estate, title, or escrow office administration preferred
2. Proficiency in Microsoft Office; familiarity with MLS, ZipForms, and cloud tools a plus
3. Strong communication, follow-up, and problem-solving skills
4. Friendly, professional, team-oriented personality
5. Able to work independently and manage multiple priorities

Be part of a collaborative, high-performance team where your contribution supports agent success and operational excellence.

Apply today to help power the success behind the agent.