Part-Time Office Administrator

Corps Team; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A growing healthcare consulting firm is seeking a part-time Office Administrator. This fully remote role requires strong organizational skills and experience in professional services. Responsibilities include managing invoices, payroll, and supporting HR functions. Ideal candidates will have 5+ years in administration and bookkeeping, along with proficiency in Excel and QuickBooks.

Qualifications

• Minimum 5 years of Office Administration or HR Coordination experience required.
• At least 5 years of bookkeeping experience and familiarity with basic accounting principles.

Responsibilities

• Send and manage client invoices and pay bills.
• Process payroll and 401k contributions monthly using Paychex.
• Track and summarize weekly hours worked for team members.

Skills

Organized

Detail-oriented

Problem Solver

Communication

Education

Bachelor's degree

Tools

Excel

QuickBooks Online

Job description

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This range is provided by Corps Team. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

Direct message the job poster from Corps Team

Our client, a growing healthcare consulting firm with a highly supportive culture, is seeking an Office Administrator. This role is long-term, part-time, and set up as a 1099 contractor.

Schedule: Average 10 hours per week, with potential increases based on business needs. Hours must be during normal business hours; no evenings or weekends.

This position is fully remote; candidates must reside in the metro New York area with access to the city.

Responsibilities:

• Send and manage client invoices
• Pay a limited number of bills
• Pay estimated taxes
• Pay partners as requested via ACH/Zelle
• Process payroll and 401k contributions monthly using Paychex
• Manage internal expenses for monthly reimbursement
• Run monthly financial reports and year-end reports for tax purposes
• Confirm and adjust auto-categorized Amex expenses

HR/Administrative (75%)

• Leverage Paychex to stay current with state employment regulations and requirements
• Track and summarize weekly hours worked for team members
• Set up new clients as vendors and on their platforms as needed
• Support new vendor contracting and agreements
• Schedule candidate interviews and track feedback as needed

Qualifications:

• Experience in professional services industry (finance, legal, etc.) required
• Minimum 5 years of Office Administration or HR Coordination experience required
• At least 5 years of bookkeeping experience and familiarity with basic accounting principles
• Bachelor's degree preferred
• Strong knowledge of Excel and QuickBooks Online is essential
• Self-starter with a strong work ethic
• Organized, detail-oriented, reliable, and proactive problem solver
• Ability to work independently in a fast-paced, high-quality environment, ensuring accuracy and timeliness
• Strong verbal and written communication skills
• Professional attitude with clients, employees, and vendors

Pay Rate: $35-$40/hour

Seniority level

• Associate

Employment type

• Part-time

Job function

• Accounting/Auditing and Administrative

Industries

• Business Consulting and Services