Office Assistant/Sales Coordinator

Ultimate Staffing Services; Oceanside (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing Services in Oceanside, CA is seeking a detail-oriented Administrative Support professional to assist our sales team and daily office operations. The ideal candidate will have strong computer skills, a professional demeanor, and an outgoing personality that enables effective interaction with internal teams and customers.

You will enter, verify, and maintain data with high accuracy, process orders, and handle customer communications by phone and email.

Qualifications

• Previous office or administrative experience required.
• Experience in manufacturing, shipping, or distribution environment is a plus.
• Comfortable learning and working within computer systems and software programs.
• Outgoing, energetic, and professional communication style.
• Exceptional attention to detail with the ability to catch errors and maintain accuracy.
• Strong organizational skills and ability to manage multiple priorities effectively.

Responsibilities

• Provide administrative support to the sales team and assist with day-to-day office functions.
• Enter, maintain, and verify data with a high degree of accuracy.
• Assist with order processing, documentation, and customer communications.
• Respond to inquiries via phone and email in a professional and timely manner.
• Support coordination of shipping, manufacturing, or operational activities as needed.
• Maintain organized records, files, and reports.
• Collaborate with multiple departments to ensure smooth workflow and customer satisfaction.

Skills

Detail-oriented

Customer-focused

Strong computer skills

Professional demeanor

Outgoing personality

Data entry accuracy

Organization skills

Communication skills

Job description

Salary: USD22 - USD24 per hour

Position Summary

We are seeking a detail-oriented and customer-focused Administrative Support professional to support our sales team and daily office operations. The ideal candidate will have strong computer skills, a professional demeanor, and an outgoing personality that allows them to effectively interact with both internal teams and customers.

Key Responsibilities

• Provide administrative support to the sales team and assist with day-to-day office functions.
• Enter, maintain, and verify data with a high degree of accuracy.
• Assist with order processing, documentation, and customer communications.
• Respond to inquiries via phone and email in a professional and timely manner.
• Support coordination of shipping, manufacturing, or operational activities as needed.
• Maintain organized records, files, and reports.
• Collaborate with multiple departments to ensure smooth workflow and customer satisfaction.

Preferred Qualifications

• Previous office or administrative experience required.
• Experience within a manufacturing, shipping, or distribution environment is a plus.
• Comfortable learning and working within computer systems and software programs.
• Outgoing, energetic, and professional communication style.
• Exceptional attention to detail with the ability to catch errors and maintain accuracy.
• Strong organizational skills and ability to manage multiple priorities effectively.

Key Traits for Success

• Highly detail-oriented and meticulous.
• Positive, team-oriented attitude.
• Dependable and self-motivated.
• Strong written and verbal communication skills.
• Customer-service mindset with a willingness to support others.