Office Administrator

IPRMed; Tustin (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Retirement program

Paid time off

Sick days

Job summary

IPR Medical in Tustin, California is seeking a full-time Bookkeeper & Office Administrator to manage daily bookkeeping in QuickBooks Online and support the CEO with office tasks.

You will handle accounts payable/receivable, bank reconciliations, tax filings, and month-end close, coordinating with our CPA. This on-site role requires attention to detail, discretion with confidential data, and professional communication.

Qualifications

• 2+ years of bookkeeping experience (required).
• 2+ years of hands-on QuickBooks Online experience (required).
• Office administration experience.
• Proficiency in Microsoft Excel and Word.
• Strong attention to detail and organization.
• Clear, professional communication by phone and email.
• Discretion with confidential financial and employee information.

Responsibilities

• Handle daily bookkeeping in QuickBooks Online, including data entry and clean-up.
• Manage accounts payable and accounts receivable.
• Follow up on past-due invoices and keep collections current.
• Reconcile bank and credit card accounts monthly.
• Prepare and file quarterly sales tax returns with the State of California.
• Support month-end close, year-end preparation, and coordination with our CPA.
• Answer phones and handle mail.
• Keep the office organized and communicate with vendors.
• Assist the CEO with document preparation and special projects.

Skills

Bookkeeping

QuickBooks Online

Excel

Office Administration

Communication

Discretion

Tools

QuickBooks Online

Excel

Word

Job description

IPR Medical, an ISO 9001:2015 certified medical device company in Tustin, California, is hiring a full-time Bookkeeper & Office Administrator to handle daily bookkeeping in QuickBooks Online and support the CEO with office administration.

What You’ll Do

Bookkeeping

• Handle daily bookkeeping in QuickBooks Online, including data entry and clean-up
• Manage accounts payable and accounts receivable
• Follow up on past-due invoices and keep collections current
• Reconcile bank and credit card accounts monthly
• Prepare and file quarterly sales tax returns with the State of California
• Support month-end close, year-end preparation, and coordination with our CPA

Office Administration

• Answer phones and handle mail
• Keep the office organized
• Communicate with vendors and set up new vendor accounts
• Contact online customers for order verifications
• Assist the CEO with document preparation and special projects

What We’re Looking For

• 2+ years of bookkeeping experience (required)
• 2+ years of hands-on QuickBooks Online experience (required)
• Office administration experience
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organization
• Clear, professional communication by phone and email
• Discretion with confidential financial and employee information

Nice to Have

• Familiarity with a CRM such as Zoho
• Background in a manufacturing, medical, or service business

Benefits

• Health insurance
• Retirement program
• Paid time off and sick days
• Stable, team-oriented environment where your work has a visible impact

Schedule: Monday to Friday, 8-hour shift. On-site in Tustin, CA 92780. Pay: $24.00 to $26.00 per hour.