Bookkeeper/Administrative Professional

JLK Rosenberger LLP CPAs; Irvine (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

JLK Rosenberger LLP CPAs in Irvine, CA is seeking a Bookkeeper/Administrative Professional. You will handle bookkeeping for multiple clients and support daily office operations, maintaining accurate financial records and deadlines with a professional client-facing approach.

The role requires QuickBooks Online expertise and strong communication. It is an on-site, full-time position with the Firm Administrator reporting line and opportunity to work closely with CPA staff.

Qualifications

• Prior bookkeeping experience; experience in a CPA firm or handling multiple clients preferred.
• Working knowledge of double-entry bookkeeping, account reconciliations, and financial statements.
• Proficiency in QuickBooks Online and Axcess Practice.
• Strong attention to detail, organizational skills, and written and verbal communication skills.
• Ability to work independently, prioritize competing assignments, and handle confidential information.

Responsibilities

• Record and categorize financial transactions in QuickBooks Online or other accounting software.
• Reconcile bank, credit card, loan, and payroll-related accounts; resolve discrepancies.
• Manage accounts payable and receivable, including vendor bills and client invoices.
• Support month-end procedures with journal entries and GL review.
• Prepare financial reports for supervising accountant.
• Record payroll transactions and assist with payroll processing per client agreement.
• Maintain vendor W-9 records and year-end tax records.
• Communicate with clients to obtain documents and meet deadlines while maintaining confidentiality.

Skills

Bookkeeping

Account reconciliations

Communication skills

Independent work

Tools

QuickBooks Online

Axcess Practice

Job description

Job Type

Full-time

Description

TITLE: Bookkeeper/Administrative Professional

CLASSIFICATION: Full-time, non-exempt

REPORTS TO: Firm Administrator

LOCATION: Irvine - On-site

PAY: $25/HR - $35/HR DOE

Position Summary

The Bookkeeper/Administrative Professional provides bookkeeping services for the firm’s clients and supports daily office operations. This role includes maintaining accurate financial records, managing multiple client deadlines, and providing a professional, welcoming experience for clients and visitors.

Essential Functions

Bookkeeping

• Record and categorize financial transactions in QuickBooks Online or other accounting software, maintaining accurate coding and supporting documentation.
• Reconcile bank, credit card, loan, and payroll-related accounts; investigate and resolve discrepancies.
• Manage accounts payable and receivable, including vendor bills, customer invoices, receipts, and payment preparation for client authorization.
• Support month-end procedures through journal entries, general ledger review, and maintenance of supporting accounting schedules under supervision.
• Prepare financial reports for review by the supervising accountant.
• Record payroll transactions and assist with payroll processing when included in the client’s service agreement.
• Maintain vendor W-9 records, assist with Form 1099 preparation, and organize year-end records for tax preparation.
• Communicate with clients to obtain documents, clarify transactions, and meet deadlines while maintaining confidentiality and following approval procedures.

Administrative Support

• Provide administrative support to the Firm Administrator and professional staff.
• Greet and assist clients and visitors, answer a multi-line telephone system, and accurately relay messages.
• Prepare, format, and proofread correspondence, reports, and financial statements; assemble and process client tax returns using firm software.
• Maintain organized files and office supply inventory.
• Perform other duties as assigned.

Other Functions

• Perform additional duties as assigned by partners, the firm administrator, or professional staff.

Qualifications

• Prior bookkeeping experience; experience in a CPA firm or handling multiple clients preferred.
• Working knowledge of double-entry bookkeeping, account reconciliations, and financial statements.
• Proficiency in QuickBooks Online and Axcess Practice.
• Strong attention to detail, organizational skills, and written and verbal communication skills.
• Ability to work independently, prioritize competing assignments, and handle confidential information.
• Ability to collaborate with on-site and remote team members and provide professional service.
• Must be legally authorized to work in the United States.

WORKING CONDITIONS

• On-site position.
• Occasional overtime hours required as needed.

The firm’s management can revise this job description at any time. The job description is not an employment contract, and either you or the firm may terminate employment at any time, for any reason.