Office Administrator

ASI; Town of Florida (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

ASI, a Florida-based construction company, seeks an organized Office Administrator in Fort Pierce to support daily office operations. You will assist with bookkeeping, organize contracts and paperwork, answer phones, file documents, and back the sales team with proposals and administrative tasks.

The role is full-time on-site, requiring attention to detail, strong communication, and proficiency with standard office software and QuickBooks.

Qualifications

• Experience with Office Administration and Administrative Assistance, including filing, scheduling, document organization, and general office support.
• Basic bookkeeping experience preferred, including invoicing, purchase orders, and data entry.
• Experience with accounting or office management software such as QuickBooks preferred.
• Strong communication and customer service skills with the ability to professionally assist customers and team members.
• Ability to stay organized, manage multiple tasks, and maintain attention to detail in a fast-paced environment.
• Proficiency with common office software, email platforms, and cloud-based productivity tools.
• Experience assisting sales staff with proposals, contracts, and related paperwork is a plus.

Responsibilities

• Assist with bookkeeping and invoicing as part of daily operations.
• Organize contracts and paperwork; file and maintain records.
• Answer phones and route calls; support scheduling and calendar tasks.
• Support the sales team with proposals and administrative tasks.

Skills

Organization

Communication

Customer service

Attention to detail

Multi-tasking

Team support

Tools

QuickBooks

Office software

Job description

ASI is a Florida-based construction company specializing in custom, cost-effective irrigation solutions for the Southern United States, including regions like Texas and North Carolina. Since 1982, we have offered services such as turnkey installation, service and repair, wholesale parts, hydraulic design, and project management to aid irrigation professionals.

Role Description

We are seeking a highly organized and dependable Office Administrator for a full-time, on-site position based in Fort Pierce. In this role, you will support the daily operations of the office by assisting with bookkeeping, organizing contracts and paperwork, answering phones, filing documents, and supporting the sales team with proposals and administrative tasks. You will play an important role in helping keep the office efficient, organized, and running smoothly.

Qualifications

• Experience with Office Administration and Administrative Assistance, including filing, scheduling, document organization, and general office support
• Basic bookkeeping experience preferred, including invoicing, purchase orders, and data entry
• Experience with accounting or office management software such as QuickBooks preferred
• Strong communication and customer service skills with the ability to professionally assist customers and team members
• Ability to stay organized, manage multiple tasks, and maintain attention to detail in a fast-paced environment
• Proficiency with common office software, email platforms, and cloud-based productivity tools
• Experience assisting sales staff with proposals, contracts, and related paperwork is a plus