Office Administrator

APi Group; Florida; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Comprehensive Insurance coverage

401K with employer match

Profit Sharing

Generous paid time off

Growth opportunities through company-s

Job summary

APi Group in Sunrise, FL is seeking a diligent Office Admin to initiate, conduct, and coordinate clerical functions for an efficient office operation. You will report to the District Leader and assist branch personnel across administrative roles.

The role involves answering calls, handling billing tasks, organizing records, dispatching support for projects, and maintaining professional customer relations. Notary is not required, and opportunities for growth exist through leadership development.

Qualifications

• High school diploma or GED; or related construction administration experience preferred.
• Experience in an office/administrative setting.
• Strong computer skills with MS Office and Adobe.
• Excellent verbal and written communication.

Responsibilities

• Answer office phone and relay information or transfer calls to appropriate individuals.
• Perform general administrative duties and special projects as assigned.
• Maintain courteous, friendly, and helpful attitude when dealing with customers and associates.
• Conduct billing, receivable, and payable functions as assigned.
• Assist with project dispatching/scheduling and cost/labor tracking as needed.
• Create, type, and distribute internal and external correspondence.
• Maintain various records and assist in licensing requirements.

Skills

Verbal and written communication

Organizational skills

Customer service

Microsoft Office / Adobe

Multi-tasking

Attention to detail

Team collaboration

Education

High school diploma / GED

Tools

Microsoft Office

Adobe

Phone system

Job description

The Office Admin is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. They will report to the District Leader and assist other branch personnel, including key leaders in a variety of administrative roles.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers office phone and gives information to caller or transfers calls to appropriate individuals.
• Performs other administrative duties and special projects as assigned.
• Puts forth a courteous, friendly, helpful attitude always when speaking with customers or dealing with other associates.
• Conduct billing, receivable, and payable functions as assigned.
• Identify changes in projects that impact cost, schedule, or labor requirements.
• Assist with project dispatching/scheduling.
• Provide general administrative support for leaders and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain various types of records.
• Assist in completing special reporting and licensing requirements.
• Accomplish responsibilities as required using business software as approved by IFP.
• Offer suggestions and solutions on improving efficiency of general procedures.
• Develop positive and ongoing relationships with customers and team members.

JOB QUALIFICATIONS:

• Requires exceptional oral, telephone and written communication skills, and organizational and time management skills.
• Ability to work efficiently despite numerous interruptions.
• Excellent customer service skills and ability to be on the phone and computer consistently throughout the day.
• Possess proficient computer skills with working knowledge of business software applications (Microsoft Office and Adobe).
• Ability to multi-task in a fast-paced environment.
• Must have exceptional accuracy and attention to detail.
• Must be flexible, motivated and demonstrate the ability to work in a team environment.
• Ability and desire to take on additional responsibilities and advance quickly within the position.
• Willing to pass a post-offer drug screen test and background check.

EDUCATION AND CERTIFICATIONS:

• High school diploma/GED required; or one year of related construction administration experience and/or training is preferred.
• Previous experience in an office/administrative setting.
• Moderate to advanced computer skills, including use of a computer operated phone system
• Familiar with Microsoft Office products
• Notary Public a plus but not required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Office environment with moderate noise levels
• Mostly sedentary role with the need to move about the office to copy, scan and fax
• May require light lifting of storage boxes and packages to be mailed
• Ability to be on the phone and computer consistently throughout the day

This role will be based out of our Sunrise, FL branch. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and training