Office Administrator

ensiteusa; Texarkana (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

EnSiteUSA in Little Rock, AR is seeking an on-site Office Administrator to handle clerical tasks and support project-related duties. The role requires strong multitasking, time management, and excellent written and verbal communication.

You will maintain professional relationships with clients and contractor staff, manage files, schedule meetings, assist with permitting items, inventory audits, and use Microsoft Office daily.

Qualifications

• Excellent time management and prioritization.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks.
• Proficient in Microsoft Office and basic office equipment.
• Organizational skills and ability to handle confidential documents.
• Self-directed with ability to work without supervision.

Responsibilities

• Maintain positive and professional relationships with client and contractor employees.
• Manage multiple tasks with excellent time management and prioritization.
• Provide clerical support and assist in permitting items and inventory audits.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic office equipment.
• Plan and schedule meetings and events; coordinate catering as necessary.
• Handle confidential documentation and maintain organized files.
• Type correspondence and manage written communications.

Skills

Interpersonal skills

Multitasking

Time management

Written communication

Verbal communication

Organization

Meeting scheduling

Tools

Microsoft Office

Job description

Duties and Responsibilities: The office administrator is responsible for performing various administrative and clerical tasks. By performing these administrative tasks, they support our client on all project related duties. This position would work five, 8‑hour days per week, with some possible overtime as needed.

• Maintain positive and professional relationship with client and contractor employees
• Individual must process strong interpersonal skills
• Individual must be able to manage multiple tasks
• Excellent time management skills; ability to prioritize
• Excellent written and verbal communication skills
• Individual shall possess proficient computer skills, Microsoft Office: Word, Excel, Power point, etc.
• Assist in completing some permitting items and help support our construction operations with inventory auditing and other documentation reviews
• Individual must be skilled in the use of office equipment such as telephones, printers, photocopiers, etc.
• Ability to organize and maintain files, records, and handle confidential documentation, ensuring they remain updated and easily accessible for appropriate use.
• Ability to plan and schedule meetings, presentations, and other office related events; send reminders email/text regarding upcoming appointments/meetings; coordinates catering as necessary.
• Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper or electronic)
• Support departmental managers and staff
• Willingness to learn with the company and motivated to take on additional opportunities
• Be self‑directed and able to work efficiently without direct supervision

This position is on‑site and located in Little Rock, AR. No relocation available at this time. No Per Diem is available for this position.

Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time.

EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status.