Office Manager (46307)

West Des Moines Chamber of Commerce; West Des Moines (IA); On-site; USD 52,000 - 70,000; Full time

Job summary

West Des Moines Chamber of Commerce seeks an Office Manager to be the heartbeat of daily operations, supporting leadership, coordinating meetings and company events, and managing office supplies and mail distribution.

The right candidate will have a high school diploma, 3+ years of executive support or office coordination experience, and strong organizational and communication skills to thrive in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's degree in business or related field preferred.
• 3+ years of executive support or office coordination experience.
• Experience supporting senior leadership or executive teams.
• Strong organizational and time management skills.
• Excellent communication and professional demeanor.
• Ability to coordinate meetings, travel logistics, and events.
• Experience with expense reporting and basic financial tasks.

Responsibilities

• Coordinate meetings, company events, and employee engagement initiatives.
• Support leadership meetings with materials, scheduling, and catering needs.
• Maintain office operations and supplies, including company apparel inventory.
• Oversee mail distribution and related administrative duties.

Skills

Organizational skills

Time management

Communication skills

Executive support

Event coordination

Office operations

Travel logistics

Expense reporting

Facilities coordination

Apparel inventory

Education

High school diploma or equivalent

Associate's or bachelor's degree in business

Job description

Are you a highly organized and energetic professional who thrives in a dynamic office environment? We’re seeking a proactive and personable Office Manager to be the heartbeat of our client's daily operations, supporting the leadership team and creating a welcoming, efficient workplace. This pivotal role combines administrative excellence with event coordination and operational support, ensuring our client's office runs smoothly and the team remains engaged and motivated. Step into a role where your organizational talent and enthusiasm make a real impact. If you’re ready to be the driving force behind a vibrant, growth-focused company,

Work Model:

• On-Site

What You Will Do:

• Coordinate meetings, company events, and employee engagement initiatives
• Provide coordination and administrative support for leadership meetings, including preparing materials, scheduling, and catering needs
• Maintain office operations and ordering/managing supplies, including company apparel
• Oversee incoming and outgoing mail distribution

What You Will Need to Be Successful:

• High school diploma or equivalent (required)
• Associate's or bachelor’s degree in business or a related field (preferred)
• At least 3 years of executive support, administrative, or office coordination experience
• Proven experience supporting senior leadership or executive teams
• Exceptional organizational and time management skills with the ability to handle multiple priorities
• Strong communication skills and a professional demeanor
• Ability to coordinate meetings, travel logistics, and corporate events seamlessly
• Proficiency in expense reporting and basic financial administrative tasks
• Experience working in a fast-paced, professional office environment
• Familiarity with the Entrepreneurial Operating System (EOS) is a bonus
• Experience with event planning and employee engagement initiatives
• Knowledge of office supplies management and facility coordination
• Basic understanding of company merchandise or apparel inventory management