Office Administrator

Skillforce; Richmond (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision available

PTO and paid holidays

Job summary

Skillforce is hiring an Office Administrator in Richmond, Virginia. You will manage front office operations, invoicing, and customer communication. The role is full-time and on-site with a Monday–Friday 8:00 AM to 5:00 PM schedule.

Pay ranges from $24.00 to $30.00 per hour with weekly pay by direct deposit, and no nights or weekends. Responsibilities include entering invoices in QuickBooks, handling calls, drafting emails, and maintaining spreadsheets in Word, Excel, and Outlook.

Qualifications

• 2 or more years of experience in an office administration or administrative support role.
• Hands-on QuickBooks invoicing and data entry experience.
• Proficient with Word, Excel, and Outlook for day-to-day office tasks.
• Strong written communication and accurate data entry, plus handling steady call volume.
• Authorized to work in the United States and able to work on site in Richmond.

Responsibilities

• Enter invoices, bills, and payment records into QuickBooks and maintain vendor/customer data.
• Answer incoming calls from vendors, partners, clients, and customers and route or resolve requests.
• Draft, send, and track email correspondence on behalf of the office.
• Build and maintain spreadsheets, documents, and reports using Word, Excel, and Outlook.
• Handle filing, scanning, mail, and day-to-day office support to keep things running smoothly.

Skills

Data entry

Written communication

Customer service

Office coordination

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Skillforce is hiring an Office Administrator in Richmond, Virginia. As an Office Administrator, you will be responsible for front office operations, invoicing, and customer communication.

Office Administrator Pay:

• $24.00 to $30.00 per hour, set within that range based on your experience level.
• W-2 employment with weekly pay by direct deposit.

Office Administrator Schedule:

• Monday through Friday, 8:00 AM to 5:00 PM, with a consistent weekday schedule and no nights or weekends.
• Full time and fully on site in Richmond, with no remote or hybrid option.

Office Administrator Responsibilities:

• Enter invoices, bills, and payment records into QuickBooks, and keep vendor and customer data accurate and current.
• Answer incoming calls from vendors, partners, clients, and customers, and resolve or route each request.
• Draft, send, and track email correspondence and written communication on behalf of the office.
• Build and maintain spreadsheets, documents, and reports using Microsoft Word, Excel, and Outlook.
• Handle filing, scanning, mail, and day-to-day office support so nothing falls through the cracks.

Office Administrator Qualifications:

• 2 or more years of experience in an office administration, office coordinator, or administrative support role.
• Hands-on experience using QuickBooks for invoicing and data entry on a regular basis.
• Working knowledge of the Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong written communication, accurate data entry, and comfort handling a steady volume of inbound calls.
• Must be authorized to work in the United States and able to work on site Monday through Friday.

Medical, dental, and vision available

PTO and paid holidays