Office Administrator

AppleOne Employment Services; Pittsburgh (Allegheny County); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an organized Office Administrator for a full-time, onsite temp-to-hire role in Pittsburgh, PA. The position supports a busy commercial property and operations environment, serving as a primary contact for visitors, tenants, vendors, and internal teams.

The successful candidate will excel at coordination, records management, lease-related tasks, and cross-functional support to accounting, facilities, leasing, and leadership.

Qualifications

• Experience handling front desk duties and visitor management.
• Ability to coordinate with tenants, vendors, contractors and internal teams.
• Experience maintaining organized records and documentation.
• Attention to detail and strong communication.

Responsibilities

• Serve as the first point of contact by answering phones, greeting visitors, directing inquiries, and supporting a professional front-office experience.
• Coordinate communication between tenants, vendors, contractors and internal departments to ensure requests, documentation, and follow-up items are handled efficiently.
• Maintain organized electronic and paper records, including leases, contracts, tenant files, insurance certificates, compliance documents, and operational records.
• Assist with lease administration, tenant onboarding, move-outs, renewals, expirations, deadlines, utility transfers, and related documentation.
• Update spreadsheets, databases, online property listings, marketing materials, and website content to support accurate property and availability information.
• Provide administrative support to accounting, facilities, leasing, leadership, and special projects, including meeting materials, office supplies, and general office coordination.

Skills

Front desk experience

Communication skills

Organization

MS Office

Tools

MS Office

Job description

Job Summary

We are seeking an organized and professional Office Administrator for a full-time, onsite temp-to-hire opportunity in Pittsburgh, PA. This role supports a busy commercial property and operations environment with a diverse portfolio that may include office, retail, industrial, and infrastructure-related facilities. The Office Administrator will be a key point of contact for visitors, tenants, vendors, contractors, and internal teams. This is an excellent opportunity for someone who enjoys variety, takes pride in keeping an office running smoothly, and wants to contribute to a collaborative team where strong communication, initiative, and attention to detail are valued. This position offers long-term potential, exposure to multiple business functions, and the chance to work closely with leadership, leasing, accounting, facilities, and operations teams. The environment is professional, fast-paced, and team-oriented, with supportive leadership and opportunities to build a strong administrative career path.

Key Responsibilities

• Serve as the first point of contact by answering phones, greeting visitors, directing inquiries, and supporting a professional front-office experience.
• Coordinate communication between tenants, vendors, contractors, and internal departments to ensure requests, documentation, and follow-up items are handled efficiently.
• Maintain organized electronic and paper records, including leases, contracts, tenant files, insurance certificates, compliance documents, and operational records.
• Assist with lease administration, tenant onboarding, move-outs, renewals, expirations, deadlines, utility transfers, and related documentation.
• Update spreadsheets, databases, online property listings, marketing materials, and website content to support accurate property and availability information.
• Provide administrative support to accounting, facilities, leasing, leadership, and special projects, including meeting materials, office supplies, and general office coordination.

Compensation and Benefits

• Pay range: $45,000 to $55,000 per year.
• Job type: Temp-to-hire.
• Schedule: Full-time.
• Work arrangement: Onsite in Pittsburgh, PA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.