Administrative Assistant

AppleOne Employment Services; Seattle (WA); On-site; USD 27,552 - 30,307; Full time

Job summary

We are seeking an Administrative Assistant for a full-time, temp-to-hire opportunity in downtown Seattle, WA, supporting a professional legal services office. This hands-on office services role is ideal for someone with high-volume mailroom, shipping, receiving, records, and administrative support experience who enjoys staying active throughout the day and providing reliable support to busy internal teams.

This position offers the chance to work in a polished, team-oriented environment with

Qualifications

• Experience in high-volume mail processing and general office support.
• Familiarity with shipping, receiving, and records handling.
• Ability to assist attorneys, executives, and office staff with administrative tasks.

Responsibilities

• Sort, process, and deliver high-volume mail.
• Receive, track, prepare, and distribute packages and supplies.
• Support records, scanning, printing, and file-management tasks.
• Assist with conference room setup and office movements.
• Respond professionally to requests from attorneys and executives.
• Troubleshoot basic copier and office equipment issues.

Skills

Mailroom experience

Shipping/Receiving

Records management

Administrative support

Attention to detail

Job description

Job Summary

We are seeking an Administrative Assistant for a full-time, temp-to-hire opportunity in downtown Seattle, WA, supporting a professional legal services office. This hands-on office services role is ideal for someone with high-volume mailroom, shipping, receiving, records, and administrative support experience who enjoys staying active throughout the day and providing reliable support to busy internal teams.

This position offers the chance to work in a polished, team-oriented environment with supportive leadership, professional standards, and strong internal service expectations. The role supports attorneys, executives, office staff, and multiple teams, making it a great fit for a dependable administrative professional who takes pride in organization, responsiveness, and keeping office operations running smoothly.

This opportunity is expected to convert to a regular position after approximately three months, based on performance and business needs.

Key Responsibilities

• Sort, process, distribute, and deliver high-volume incoming mail throughout the office.
• Receive, track, prepare, and distribute packages, supplies, and outgoing shipments.
• Collect secure shredding materials and assist with records, scanning, copying, printing, and file-management tasks.
• Support conference room setup, office setup, and movement of boxes, mail, supplies, and materials using carts.
• Respond professionally to requests from attorneys, executives, office staff, and internal teams.
• Troubleshoot basic copier and office equipment issues while maintaining an organized, service-focused office environment.

Compensation and Benefits

• Pay: $20.00 to $22.00 per hour.
• Location: Downtown Seattle, WA.
• Convenient access to public transportation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.