Administrative Assistant

AppleOne Employment Services; Memphis (TN); On-site; USD 40,000 - 50,000; Full time

Job summary

AppleOne Employment Services in Downtown Memphis is seeking a polished Administrative Assistant for a full-time, on-site role. You will support leadership and staff, handle front-desk duties, coordinate meetings, manage calendars, and help keep operations running smoothly in a professional, welcoming environment.

The ideal candidate is organized, dependable, detail-oriented, and comfortable interacting with visitors and vendors.

Qualifications

• 5+ years of administrative support experience.
• Experience managing calendars and meetings.
• Professional front-desk and visitor coordination.
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
• Answer and direct phone calls, respond to emails, greet visitors, and maintain a professional front-office presence.
• Prepare, proofread, format, and edit correspondence, reports, spreadsheets, and other business documents.
• Maintain organized electronic and paper files, assist with data entry, and track key information accurately.
• Order office supplies, coordinate with vendors, process invoices and expense reports, and support special projects as needed.

Skills

Administrative support

Calendar management

Front desk

Communication

Tools

Microsoft Office

Job description

Job Summary

A professional organization in Downtown Memphis is seeking a polished, dependable Administrative Assistant to provide full-time, on-site administrative and office support. This direct hire opportunity is ideal for an organized administrative professional who enjoys keeping operations running smoothly, supporting leadership and staff, and being a reliable point of contact for visitors, vendors, and internal teams.

The Administrative Assistant will play an important role in maintaining office efficiency, managing day-to-day details, and helping create a professional, welcoming environment. This is a great fit for someone who takes pride in accuracy, follows through without being prompted, and enjoys being a trusted part of a team-oriented workplace.

Key Responsibilities

• Provide general administrative and clerical support to management and staff.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
• Answer and direct phone calls, respond to emails, greet visitors, and maintain a professional front-office presence.
• Prepare, proofread, format, and edit correspondence, reports, spreadsheets, and other business documents.
• Maintain organized electronic and paper files, assist with data entry, and track key information accurately.
• Order office supplies, coordinate with vendors, process invoices and expense reports, and support special projects as needed.

Compensation and Benefits

• Salary range: $40,000 to $50,000 per year.
• Job details note annual compensation of $40,000 to $45,000.
• Direct hire opportunity.
• Full-time schedule.
• Monday through Friday.
• On-site position in Downtown Memphis, TN.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.