Office Administrator

Employnet Workforce Management; Pittsburgh (Allegheny County); On-site; USD 29,000 - 40,000; Full time

Job summary

Employnet Workforce Management in the United States is seeking an Office Administrator to provide general office support and act as a liaison between the local Region and Finance and HR Service Center. The role requires strong communication, organizational skills, and the ability to manage payroll questions, file records, coordinate meetings, and assist with HR processes while upholding company values.

The OA will support regional needs of the GSM and branch operations, handle daily operations,

Qualifications

• High School Diploma or GED required.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office.
• Strong mathematical skills.
• Excellent time management and organizational abilities.
• Fluent in English.

Responsibilities

• Manage all office administrative activities, including daily mail and package deliveries, ordering of office supplies, and maintenance of office equipment.
• Provide support to Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform daily balancing for Encompass Route Accounting System and ensure documentation is collected.
• Consult with Talent Business Partner on HR policies and procedures.
• Assist Talent Department with new hire paperwork, timecard tracking, recruiting paperwork, and general HR inquiries.
• Answer incoming calls, file records, and coordinate meetings and events.
• Code and obtain GSM approval for operating expenses.
• Support sales with Tell-Sell calling duties where applicable.
• Adhere to state and federal record retention and posting guidelines.

Skills

High School Diploma or GED

Verbal communication

Written communication

Math skills

Microsoft Office

Time management

Organization

Smartphone proficiency

English fluency

Education

High School Diploma or GED

Job description

Pay rate: $25/hr

Schedule: Monday-Friday 8a-5p

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Company's Finance and Human Resources Service Center. OAs embody the company Values (Professionalism, Focus, Passion, & Responsibility).

MANAGING EXPECTATIONS

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
• Human Resources, Finance and Sales support functions

EXECUTION

• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.
• Provide support to the Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System ("Encompass") Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.
• Assist Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.
• Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.
• Ensure proper filing and follow proper record retention policy of pertinent documents.
• Plan, coordinate and organize various meetings and events.
• Code and obtain GSM approval for all Operating Expenses.
• Support sales with Tell-Sell calling duties (where applicable).
• Adhere to proper state and federal record retention and posting guidelines.
• Other duties as may be assigned.

BUILDING SUCCESS

• Work collaboratively across the organization and share best practices
• Lead by example and adhere to Company standards & Values
• Maintain a professional representation of the company and brand when in the market

Minimum experience and qualifications

• High School Diploma or GED required
• Strong verbal and written communication skills
• Strong mathematical skills
• Strong technical skills with smartphone technology
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• Proficiency in Microsoft Office
• Fluent in English

preferred experience and qualifications

• Prior customer service, human resources, office management, and accounting experience preferred
• Direct Store Delivery or Route Accounting experience a plus
• Additional language skills an advantage

PHYSICAL REQUIREMENTS

• Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Employee frequently is required to walk and sit.
• Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• Employee must occasionally lift and/or move up to 25 pounds as needed.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Exposed to moving mechanical parts and outside weather conditions
• Noise level in the work environment is usually moderate

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