Office Administrator & Operations Coordinator

CHIPTON-ROSS Inc.; Pittsburgh (Allegheny County); On-site; USD 36,000 - 54,000; Full time

Job summary

Chipton-Ross in Pittsburgh, PA is seeking an Office Administrator for a contract opportunity. The OA provides general office support and serves as a liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.

Key duties include supporting the GSM and branch operations, HR/Finance/Sales support, managing mail, supplies, records, and phone coverage, plus assisting with payroll, route balancing, and new hire processing.

Qualifications

• Strong verbal and written communication skills.
• Strong mathematical skills.
• Strong technical skills with smartphone technology.
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• Proficiency in Microsoft Office.
• Fluent in English.

Responsibilities

• Provide general office support and liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.
• Support the GSM and branch operations, including multiple locations.
• HR, Finance and Sales support functions.
• Manage all office administrative activities including mail, deliveries, office supplies, and equipment maintenance.
• Support Finance Shared Services with daily paperwork, payroll processing, and customer inquiries.
• Balance daily routes in Encompass and ensure documentation is collected.
• Advise Talent Business Partner on HR policies and procedures.
• Assist Talent Department with new hire paperwork, timecard tracking, and recruitment paperwork.
• Answer incoming calls and direct them appropriately.
• Ensure proper filing and record retention.
• Plan and organize meetings and events.
• Code and obtain GSM approval for Operating Expenses.
• Support sales with Tell-Sell calling where applicable.
• Follow state and federal record retention guidelines.
• Collaborate across the organization and share best practices.
• Lead by example and uphold company standards & values.
• Maintain a professional representation of the company and Red Bull brand.

Skills

Verbal and written communication

Mathematical skills

Smartphone technology

Organizational skills

Time management

Microsoft Office

Fluent English

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Chipton-Ross in Pittsburgh, PA is seeking an Office Administrator for a contract opportunity. The OA provides general office support and serves as a liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.

Key duties include supporting the GSM and branch operations, HR/Finance/Sales support, managing mail, supplies, records, and phone coverage, plus assisting with payroll, route balancing, and new hire processing.