Office Administrator

Equiliem; Pittsburgh (Allegheny County); On-site; USD 28,000 - 40,000; Full time

Job summary

Equiliem in Pittsburgh, PA is seeking an Office Administrator to provide comprehensive administrative and operational support to the local region and branch operations. The role acts as a liaison with centralized Finance and HR, while supporting payroll processing, route accounting, customer inquiries, recruiting, HR activities, and sales administration.

The candidate should be highly organized, professional, and capable of managing multiple priorities while delivering responsive support to

Qualifications

• High school diploma or GED required.
• Fluent in English and strong verbal/written communication.
• Proficiency with Microsoft Office and office equipment.

Responsibilities

• Provide administrative support to branch operations and management.
• Handle daily office operations, mail, supplies, and equipment.
• Support payroll processing and route accounting tasks.
• Assist HR activities, new hire paperwork, and recruiting documentation.
• Answer phone calls professionally and direct to appropriate personnel.
• Maintain filing systems and document retention compliance.
• Plan and coordinate meetings and events, and track expenses for approvals.
• Support sales activities and ensure accurate recordkeeping.

Skills

Microsoft Office

English (Fluent)

Organizational skills

Communication skills

Time management

Smartphone technology

Education

High school diploma or GED

Tools

Smartphone technology

Job description

Office Administrator
Pittsburgh, PA
Pay: $25.00 per hour
26-08622
Job Summary

The Office Administrator provides comprehensive administrative and operational support to the local region and branch operations. This role serves as a liaison between the local organization and centralized Finance and Human Resources teams, while supporting daily office operations, payroll processing, route accounting, customer account inquiries, recruiting and HR activities, and sales administration. The Office Administrator must be highly organized, professional, detail-oriented, and capable of managing multiple priorities while providing responsive support to employees, customers, and leadership.

Job Responsibilities

• Provide administrative support to the General Sales Manager and branch operations, including support for multiple locations as needed.
• Manage daily office operations, including mail, package deliveries and shipments, office supplies, equipment, and general office needs.
• Support Finance Shared Services with daily route paperwork, payroll processing, and customer account inquiries.
• Perform daily balancing of all assigned routes in the route accounting system and ensure required documentation is collected and maintained.
• Partner with Human Resources to address questions regarding HR policies, procedures, and processes.
• Support new hire paperwork, timecard tracking, recruiting documentation, uniform ordering and tracking, and general HR administrative activities.
• Professionally answer incoming phone calls and direct calls to the appropriate personnel.
• Maintain accurate filing systems and follow applicable record retention requirements.
• Plan, coordinate, and organize meetings and events.
• Code operating expenses and obtain appropriate management approval.
• Support sales activities, including Tell-Sell calling duties where applicable.
• Maintain compliance with applicable state and federal record retention and posting requirements.
• Collaborate across the organization and share effective administrative practices.
• Maintain a professional representation of the organization and brand.
• Perform other duties and assignments as required.

Job Requirements

• Strong verbal and written communication skills.
• Strong mathematical and organizational skills.
• Strong technical skills, including proficiency with smartphone technology.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent time management skills and punctuality.
• Proficiency in Microsoft Office.
• Fluent in English.
• Ability to handle confidential information and follow established policies and procedures.
• Ability to work collaboratively with employees, leadership, Finance, Human Resources, and other departments.

Education

• High school diploma or GED required.

Work Experience

• Prior customer service, human resources, office administration, or accounting experience preferred.
• Direct Store Delivery or route accounting experience preferred.
• Additional language skills are a plus.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].