Orders / Sample Representative

Equiliem; Clifton (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a reliable and detail-oriented order sample representative to support our daily office operations in Clifton, NJ. This role handles data entry, order processing, invoice tracking, record management, and coordination with internal teams, sales personnel, and 3PL partners.

You will work on processing customer orders, maintaining records, and assisting with sample processing and shipment prep.

Qualifications

• Previous experience in an Administrative Assistant, Office Assistant, or similar support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with invoice processing and basic accounting procedures preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and other business software.
• Excellent organizational and time management skills.
• Spanish language skills are a HUGE plus!

Responsibilities

• Perform accurate order entry and data entry tasks.
• Process and submit customer orders and warehouse documents.
• Track, monitor, and submit invoices in a timely manner.
• Maintain organized records, files, and documentation.
• Assist with general administrative and office support duties as needed.
• Communicate effectively with internal departments, sales representatives, and 3PL partners.
• Support sample processing, packing, and shipment preparation.
• Ensure accuracy and completeness of all documentation and transactions.

Skills

Data entry

Microsoft Office

Organizational skills

Communication skills

Multitasking

Spanish language

Tools

Excel

Outlook

Word

Job description

Job Summary

We are seeking a reliable and detail-oriented order sample representative to support our daily office operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. Responsibilities include data entry, order processing, invoice tracking, record management, and coordination with internal teams, sales personnel, and third-party logistics (3PL) partners.

Key Responsibilities

• Perform accurate order entry and data entry tasks.
• Process and submit customer orders and warehouse documents.
• Track, monitor, and submit invoices in a timely manner.
• Maintain organized records, files, and documentation.
• Assist with general administrative and office support duties as needed.
• Communicate effectively with internal departments, sales representatives, and 3PL partners.
• Support sample processing, packing, and shipment preparation.
• Ensure accuracy and completeness of all documentation and transactions.

Qualifications & Requirements

• Previous experience in an Administrative Assistant, Office Assistant, or similar support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with invoice processing and basic accounting procedures preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and other business software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Ability to work independently while also collaborating effectively with a team.
• Spanish language skills are a HUGE plus!

Preferred Attributes

• Dependable and punctual.
• Detail-oriented with strong problem-solving skills.
• Positive attitude and willingness to assist where needed.
• Comfortable working with deadlines and changing priorities.

Job Type: Full-Time

Work Location: On-site in Clifton, NJ

#ZR

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or [phone].