Office Coordinator

Equiliem; Atlanta (GA); On-site; USD 34,440 - 35,817; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an Office Coordinator in Atlanta, GA to manage front desk operations, provide administrative support, and coordinate facilities. The role ensures a welcoming environment, handles communications, visits, mail, and vendor relations, and supports leadership with scheduling and office processes.

The ideal candidate has 2–3 years of office operations experience, proficiency in Microsoft Office, and strong organizational and communication skills. A Bachelor’s degree is preferred.

Qualifications

• Minimum of 2 to 3 years of experience in office management, administration, facilities coordination, or business operations.
• Bachelor's degree preferred.
• Experience with administrative and clerical functions.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the first point of contact for visitors, employees, and general office inquiries.
• Greet and direct visitors with a professional and welcoming office experience.
• Answer and route incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Assist employees with outgoing mail and shipping needs.
• Coordinate office operations and administrative projects.
• Troubleshoot office equipment and coordinate repairs with vendors.
• Maintain office equipment and AV resources.
• Ensure reception areas and meeting spaces remain clean and organized.
• Manage office supply inventory and purchases.
• Coordinate vendor services including cleaning, security, and maintenance.
• Support onboarding by coordinating access, workspace setup, parking, and orientation.
• Schedule meetings and reserve conference rooms.
• Provide technical support for meetings and coordinate with internal teams.
• Maintain employee access records and coordinate office security access.
• Coordinate office events and hospitality activities.
• Process vendor invoices and coordinate with Finance.
• Support leadership with administrative and scheduling duties.
• Maintain office procedures and documentation.

Skills

Front desk

Administrative support

Facilities coordination

Vendor management

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Office

Scheduling software

Job description

Office Coordinator

Atlanta, GA – 8:30 am – 1:30 pm or 9:00 am – 2:00 pm M-F – Pay: $25.01 – 26-07008

Job Summary

The Office Coordinator serves as the primary point of contact for office operations, providing front desk reception, administrative support, and facilities coordination to ensure an organized, professional, and efficient workplace. This role manages office communications, visitor services, vendor relationships, office supplies, employee onboarding support, meeting coordination, and facility operations while maintaining a welcoming environment for employees and guests. The Office Coordinator also provides administrative support to leadership as needed and supports remote office operations.

Job Responsibilities

• Serve as the first point of contact for visitors, employees, and general office inquiries.
• Greet and direct visitors while providing a professional and welcoming office experience.
• Answer and route incoming calls, emails, and general inquiries.
• Receive, sort, and distribute incoming mail, packages, courier deliveries, and shipments.
• Assist employees with outgoing mail and shipping needs.
• Coordinate office operations and complete assigned administrative projects.
• Troubleshoot office equipment issues and coordinate repairs with vendors and service providers.
• Maintain office equipment, including printers, copiers, audiovisual equipment, and other technology resources.
• Ensure reception areas, conference rooms, and shared office spaces remain clean, organized, and professional.
• Manage office supply inventory and order office, kitchen, and facility supplies as needed.
• Coordinate vendor services, including cleaning, maintenance, security, and other facility-related contractors.
• Support new employee onboarding by coordinating office access, workspace setup, parking, lockers, and office orientation.
• Schedule meetings and assist with conference room reservations and meeting logistics.
• Provide technical support for meetings and coordinate with internal support teams as needed.
• Serve as the primary contact for facility management regarding building maintenance, repairs, heating and cooling issues, parking, and related operational matters.
• Maintain employee access records and coordinate office security access.
• Coordinate office events, meetings, and hospitality activities.
• Process office-related vendor invoices and coordinate with Finance regarding operational requirements.
• Support leadership with general administrative and scheduling duties as assigned.
• Maintain office procedures, documentation, and operational guidelines.
• Perform other duties as assigned.

Job Requirements

• Minimum of 2 to 3 years of experience in office management, office administration, facilities coordination, or business operations.
• Bachelor's degree preferred.
• Experience performing administrative and clerical functions.
• Strong knowledge of office operations, administrative procedures, and office technology.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience coordinating meetings, calendars, and office events.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously in a fast‑paced environment.
• Ability to work independently with minimal supervision.
• Strong customer service and interpersonal skills.
• Ability to troubleshoot basic office technology and coordinate vendor support.
• Experience managing vendor relationships and office service providers preferred.
• Ability to quickly learn new systems, procedures, and technologies.
• Fluency in English required; additional language skills preferred.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].