Office Administrator

Odin Properties LLC.; Philadelphia (Philadelphia County); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Referral bonuses

Medical, Dental and Vision plan

401(k) program

Paid Time Off

Housing discount

Job summary

Odin Properties LLC. is seeking an Office Administrator to provide high-level administrative support in the main office. You will represent the company in interactions with residents, employees, vendors, and reflect the company culture and can-do attitude.

Candidates should have 2–4 years of related experience and a strong command of Microsoft Office. The role involves arranging events, managing travel logistics, preparing meeting minutes, and handling various clerical tasks while contributing

Qualifications

• 2–4 years of related administrative experience.
• High school diploma required; bachelor’s degree preferred.
• Notary public certification or willingness to obtain during employment at company expense.
• Strong organizational and multitasking abilities; detail-oriented and proactive.

Responsibilities

• Perform a wide variety of secretarial and administrative duties.
• Arrange company programs, virtual events, or conferences and manage related logistics and budgets.
• Arrange travel and accommodations for team members.
• Prepare meeting agendas and notices; attend meetings and record minutes for distribution to attendees and senior management.
• Maintain records and office supplies; manage mail and lunch orders for the main office team.
• Perform additional duties as assigned.

Skills

Organizational skills

Verbal & written communication

Problem solving

Interpersonal skills

Detail-oriented

Notary public

Microsoft Office

Motivated self-starter

Bias towards action

Mathematics skills

Education

High school diploma

Bachelor’s degree in Business Administration or related field (preferred)

Tools

Microsoft Office Suite

Job description

Description

Odin Properties is seeking an Office Administrator to provide high-level assistance and administrative support to the main office. In this role, you will represent the company in its relations with residents, employees, vendors, and reflect the attitudes, policies, procedures, and general personality of the company as it pertains to its culture and can do attitude.

Requirements

• Performs a wide variety of secretarial and administrative duties as required by daily operations.
• Arranges company programs, virtual events, or conferences by arranging for facilities, issuing information or invitations whether it be electronically or by mail, coordinating speakers and controlling event budget.
• Arranges travel and accommodations for team members.
• Prepares meeting agendas and notices. Attends meetings as required, efficiently record minutes to meetings and promptly distributes to appropriate attendees and senior management at the conclusion of meeting.
• Performs office tasks including maintaining records, distributes office mail electronically and or by paper, places orders for supplies, orders and maintains lunch for the main office team.
• Performs additional duties as assigned.

Required Skills/Abilities:

• Excellent organizational, verbal, and writing skills with attention to detail.
• Critical thinking and problem solving skills, strong work ethic, and highly motivated self-starter.
• Desire to learn and grow within the organization, and an interest in taking on increasing responsibilities within this role.
• Experience with the Microsoft Office suite of products.
• Must be a Notary Public or willing to take notary course during employment at the companies expense.
• Strong computer skills and open to learning new software programs.
• Can-do positive attitude with a bias towards action.
• Outstanding interpersonal and communication skills required to interact with people from all levels within the organization.
• Comfortable handling clerical and administrative tasks.
• Strong basic mathematics skills.
• Real Estate or property management experience is a plus but not required.

Education and Experience:

• At least 2-4 years of related experience required.
• High school diploma required, Bachelor's degree in Business Administration or related field preferred.

Benefits Package Includes:

• Referral bonuses
• Medical, Dental and Vision plan options, and 401(k) program
• Paid Time Off
• Student loan contributions
• Housing discount

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