Office Administrator

Odin Management LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Referral bonuses

Medical, Dental and Vision plan

401(k) program

Paid Time Off

Student loan contributions

Housing discount

Job summary

Odin Properties is seeking an Office Administrator to provide high-level administrative support to the main office. You will represent the company in dealings with residents, employees, vendors, and reflect the company culture with a can-do attitude.

The role requires 2–4 years of related experience and a high school diploma, with a Bachelor's degree preferred. Notary public certification is a plus and familiarity with real estate or property management is beneficial.

Qualifications

• 2–4 years of related experience.
• High school diploma required; Bachelor's degree preferred.
• Real estate or property management experience is a plus.

Responsibilities

• Provide high-level administrative support to the main office.
• Organize company programs, virtual events, or conferences and manage related facilities and budgets.
• Arrange travel and accommodations for team members.
• Prepare meeting agendas and take minutes for distribution to attendees and senior management.
• Perform office tasks including records maintenance, mail distribution, and supply orders.

Skills

Organization

Communication

Problem solving

Notary Public

Interpersonal skills

Microsoft Office

Attention to detail

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Description

Odin Properties is seeking an Office Administrator to provide high-level assistance and administrative support to the main office. In this role, you will represent the company in its relations with residents, employees, vendors, and reflect the attitudes, policies, procedures, and general personality of the company as it pertains to its culture and can do attitude.

Requirements

• Performs a wide variety of secretarial and administrative duties as required by daily operations.
• Arranges company programs, virtual events, or conferences by arranging for facilities, issuing information or invitations whether it be electronically or by mail, coordinating speakers and controlling event budget.
• Arranges travel and accommodations for team members.
• Prepares meeting agendas and notices. Attends meetings as required, efficiently record minutes to meetings and promptly distributes to appropriate attendees and senior management at the conclusion of meeting.
• Performs office tasks including maintaining records, distributes office mail electronically and or by paper, places orders for supplies, orders and maintains lunch for the main office team.
• Performs additional duties as assigned.

Required Skills/Abilities:

• Excellent organizational, verbal, and writing skills with attention to detail.
• Critical thinking and problem solving skills, strong work ethic, and highly motivated self-starter.
• Desire to learn and grow within the organization, and an interest in taking on increasing responsibilities within this role.
• Experience with the Microsoft Office suite of products.
• Must be a Notary Public or willing to take notary course during employment at the companies expense.
• Strong computer skills and open to learning new software programs.
• Can-do positive attitude with a bias towards action.
• Outstanding interpersonal and communication skills required to interact with people from all levels within the organization.
• Comfortable handling clerical and administrative tasks.
• Strong basic mathematics skills.
• Real Estate or property management experience is a plus but not required.

Education and Experience:

• At least 2-4 years of related experience required.
• High school diploma required, Bachelor's degree in Business Administration or related field preferred.

Benefits Package Includes:

• Referral bonuses
• Medical, Dental and Vision plan options, and 401(k) program
• Paid Time Off
• Student loan contributions
• Housing discount

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