Administrative & Property Management Associate

Paycom - ATS; Phoenix (AZ); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Paycom - ATS in Phoenix, AZ is seeking a detail-oriented Administrative & Property Management Associate to support a small commercial real estate portfolio, handling administrative tasks, vendor coordination, property management support, and basic accounting responsibilities.

You will work with the VP of Building Operations to schedule maintenance, assist leasing, manage COIs, and maintain organized records.

Qualifications

• Detail-oriented with strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and general office software.
• Basic accounting or bookkeeping experience.

Responsibilities

• Coordinate and communicate with vendors, contractors, and service providers.
• Schedule and facilitate maintenance, inspections, and other property-related appointments.
• Assist with leasing for new tenants and tenant renewals.
• Track COIs and ensure vendor compliance requirements are met.
• Assist with property management documentation, tenant communications, and record keeping.
• Collect, sort, and distribute mail and other correspondence.
• Maintain organized electronic and physical filing systems.
• Support basic accounting functions, including invoice processing, data entry, accounts payable support, and expense tracking and reconciliations.
• Assist with general administrative tasks and special projects as needed.
• Monitor and follow up on open tasks to ensure timely completion.

Skills

Attention to detail

Multitasking

Written and verbal communication

Self-starter

Organization

Customer-service oriented

Data entry

Accounts payable support

Tools

Microsoft Office Suite (Outlook, Excel, Word)

Job description

We are seeking a detail-oriented and organized Administrative & Property Management Associate to support the day-to-day operations of a small commercial real estate portfolio. This role combines administrative support, vendor coordination, property management assistance, and basic accounting responsibilities. The ideal candidate is proactive, dependable, and comfortable managing multiple tasks in a fast-paced environment.

Key Responsibilities

• Coordinate and communicate with vendors, contractors, and service providers.
• Work alongside VP of Building Operations and maintenance to schedule and facilitate maintenance, inspections, and other property-related appointments.
• Assist with leasing for new tenants and tenant renewals.
• Track and maintain Certificates of Insurance (COIs) and ensure vendor compliance requirements are met.
• Assist with property management documentation, tenant communications, and record keeping.
• Collect, sort, and distribute mail and other correspondence.
• Maintain organized electronic and physical filing systems.
• Support basic accounting functions, including invoice processing, data entry, accounts payable support, and expense tracking and reconciliations.
• Assist with general administrative tasks and special projects as needed.
• Monitor and follow up on open tasks to ensure timely completion.

Qualifications

• Previous administrative, office management, or property management experience preferred.
• Commercial property management experience is a strong plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word) and general office software.
• Basic accounting or bookkeeping experience required.
• Strong written and verbal communication skills.
• Self-starter with a professional and customer-service-oriented attitude.

Preferred Skills

• Experience with and basic understanding of tracking Certificates of Insurance (COIs).
• Familiarity with vendor management and maintenance coordination.
• Knowledge of commercial real estate operations.
• Experience with property management software is a plus.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Starting Pay: $24.50

Work Location: In person

Qualifications

• Previous administrative, office management, or property management experience preferred.
• Commercial property management experience is a strong plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word) and general office software.
• Basic accounting or bookkeeping experience required.
• Strong written and verbal communication skills.
• Self-starter with a professional and customer-service-oriented attitude.

Preferred Skills

• Experience with and basic understanding of tracking Certificates of Insurance (COIs).
• Familiarity with vendor management and maintenance coordination.
• Knowledge of commercial real estate operations.
• Experience with property management software is a plus.