Administrative Assistant

BKM Management Company; Portland (OR); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Competitive Pay + Bonus

Medical, Dental, Vision and Life Ins.

Paid Time Off

401k Plan + Match

Professional Development Resources

Fun Work Vibe

Job summary

BKM Management Company in Portland, Oregon seeks an Administrative Assistant to support a small, entrepreneurial team. You should have strong written and verbal communication, excellent organizational skills, and the ability to handle confidential matters with discretion.

The role is in-office five days a week and includes receptionist duties, visitor greeting, filing, and supporting the property management and leasing team with AVID/Yardi invoicing and calendar management in Outlook.

Qualifications

• Bachelor's degree preferred.
• 3 years administrative support experience.
• Working knowledge of MS Office (Word, Excel, PowerPoint).
• Master efficiency in Microsoft Outlook calendaring.

Responsibilities

• Act as Receptionist with answering and directing phone calls.
• Greet office visitors including vendors, tenants, and prospective tenants.
• Provide general office organization, filing and scanning support.
• Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders.
• Support of the Property Management and Leasing Team: Code and submit invoices daily through AVID/Yardi, relay work orders to vendors, check out keys to brokers, tenants, or vendors, keep tenant and vendor contact lists updated.

Skills

Communication skills

Problem solving

Team player

Discretion

Education

Bachelor's degree preferred

Tools

MS Office

Outlook

Yardi

AVID

Job description

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in Portland, Oregon, the Administrative Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and detail oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The position is required to work in-office at least 5‑days a week.

Administrative Duties:

• Act as Receptionist with answering and directing phone calls.
• Greet office visitors including vendors, tenants, and prospective tenants
• Provide general office organization, filing and scanning support.
• Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders.
• Support of the Property Management and Leasing Team:
• Code and submit invoices daily through AVID/Yardi
• Relay work orders to vendors as needed
• Check out keys to brokers, tenants, or vendors
• Keep tenant and vendor contact lists updated
• Send memos to tenants as directed
• Assist in tracking tenant and vendor certificate of insurance expirations
• Package leases for corporate signature
• Competencies:
• Excellent written and verbal communication skills.
• Proactive approach to problem-solving with strong decision-making capability.
• Ability to collaborate with others within the company to create better results on deliverables.
• Highly resourceful team-player, with the ability to also be effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Creative and forward-looking thinker, who actively seeks opportunities and proposes solutions.

The Qualifiers:

• Bachelor's degree preferred
• 3 years administrative support experience
• Working knowledge of MS Office (Word, Excel, PowerPoint)
• Master efficiency in Microsoft Outlook calendaring
• Motivated and results-driven with strong work ethic
• Yardi/AVID experience a plus

The Perks:

• Competitive Pay + Bonus
• Medical, Dental, Vision and Life Insurance
• Paid Time Off
• 401k Plan + Match
• Professional Development Resources
• Fun Work Vibe