Real Estate Office Administrator | Notary & Ops Pro

Odin Properties LLC.; Philadelphia (Philadelphia County); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Referral bonuses

Medical, Dental and Vision plan

401(k) program

Paid Time Off

Housing discount

Job summary

Odin Properties LLC. is seeking an Office Administrator to provide high-level administrative support in the main office. You will represent the company in interactions with residents, employees, vendors, and reflect the company culture and can-do attitude.

Candidates should have 2–4 years of related experience and a strong command of Microsoft Office. The role involves arranging events, managing travel logistics, preparing meeting minutes, and handling various clerical tasks while contributing

Qualifications

• 2–4 years of related administrative experience.
• High school diploma required; bachelor’s degree preferred.
• Notary public certification or willingness to obtain during employment at company expense.
• Strong organizational and multitasking abilities; detail-oriented and proactive.

Responsibilities

• Perform a wide variety of secretarial and administrative duties.
• Arrange company programs, virtual events, or conferences and manage related logistics and budgets.
• Arrange travel and accommodations for team members.
• Prepare meeting agendas and notices; attend meetings and record minutes for distribution to attendees and senior management.
• Maintain records and office supplies; manage mail and lunch orders for the main office team.
• Perform additional duties as assigned.

Skills

Organizational skills

Verbal & written communication

Problem solving

Interpersonal skills

Detail-oriented

Notary public

Microsoft Office

Motivated self-starter

Bias towards action

Mathematics skills

Education

High school diploma

Bachelor’s degree in Business Administration or related field (preferred)

Tools

Microsoft Office Suite

Job description

Odin Properties LLC. is seeking an Office Administrator to provide high-level administrative support in the main office. You will represent the company in interactions with residents, employees, vendors, and reflect the company culture and can-do attitude.

Candidates should have 2–4 years of related experience and a strong command of Microsoft Office. The role involves arranging events, managing travel logistics, preparing meeting minutes, and handling various clerical tasks while contributing