HR/Office Manager

Paycom - ATS; Oklahoma City (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Paycom - ATS in Oklahoma City is seeking an On-Site Human Resources/Office Manager to support day-to-day HR and administrative operations and to serve as a key resource for employees and leadership.

The ideal candidate is organized, dependable, and proactive, with the ability to work independently, maintain confidentiality, and communicate effectively across the organization.

Qualifications

• Minimum 2+ years in Human Resources, HR administration, office administration, or related field.
• Healthcare/behavioral health experience a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential and sensitive information professionally.
• Ability to work independently and take initiative.
• Comfortable with HRIS, scheduling, and Microsoft Office systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate onboarding for new employees and completion of HR paperwork.
• Handle employee offboarding, documentation, and return of company property.
• Maintain accurate HR files and records.
• Answer HR questions and communicate policies to staff.
• Update scheduling information and manage staffing changes.
• Assist with timekeeping and payroll-related admin tasks.
• Maintain census and billing information and resolve discrepancies.
• Perform general administrative duties and support special projects as needed.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Independence / self-motivation

HRIS familiarity

Microsoft Office

Multi-tasking

Tools

HRIS systems

Microsoft Office

Scheduling software

Job description

Job Details: Job Location: Oklahoma City, OK 73127, Job Shift: Day, We are a nationwide network of addiction treatment centers providing evidence-based care for substance use disorders and co-occurring mental health conditions. Through individualized treatment and a full continuum of care, we help clients build the skills, confidence, and foundation needed for lasting recovery and a healthier, more fulfilling life

We are seeking a highly organized, dependable, and proactive On-Site Human Resources/Office Manager to support the day-to-day HR and administrative operations of our facility. This position will serve as a key resource for employees and leadership while ensuring HR processes, employee records, scheduling updates, and administrative responsibilities are completed accurately and timely.

The ideal candidate is a self-starter who can work independently, maintain confidentiality, prioritize multiple responsibilities, and communicate effectively with employees and leadership.

Key Responsibilities

Human Resources

• Coordinate the onboarding process for new employees, including completion of required paperwork and HR documentation.
• Process and coordinate employee offboarding, including termination documentation and return of company property.
• Maintain accurate and up-to-date employee files and HR records.
• Assist employees and managers with routine HR questions and requests.
• Communicate HR policies, procedures, and company updates to employees.
• Ensure required employee documentation is completed and maintained.
• Assist with employee relations documentation and other HR projects as needed.

Scheduling & Employee Administration

• Update employee schedules and maintain accurate scheduling information.
• Assist with schedule changes, staffing updates, and other employee-related administrative needs.
• Ensure employee information and status changes are accurately reflected in the appropriate systems.
• Assist with timekeeping and payroll-related administrative tasks as needed.

Billing & Census Responsibilities

• Assist with maintaining accurate census information.
• Complete and submit billing census information in a timely and accurate manner.
• Verify employee/resident/client information as needed to support billing and administrative processes.
• Assist leadership with resolving discrepancies related to census or billing information.

Financial & Administrative Responsibilities

• Prepare and make deposits of company money and checks in accordance with company procedures.
• Maintain appropriate documentation and records related to deposits.
• Perform general administrative duties to support facility operations.
• Maintain organized records and documentation.
• Assist with special projects and other duties assigned by leadership or the HR Department.

Qualifications

• 2+ years of experience in Human Resources, HR administration, office administration, or a related field preferred.
• Experience working in a healthcare, behavioral health, or facility-based environment is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.
• Comfortable working with HRIS, scheduling, and Microsoft Office systems.
• Ability to manage multiple priorities in a fast-paced environment.

What We’re Looking For

We are looking for someone who is reliable, organized, professional, and hands-on. The successful candidate will be someone who sees what needs to be done and takes initiative rather than waiting to be directed.

This position requires someone who can balance employee support, HR responsibilities, administrative duties, and facility needs while maintaining a high level of accuracy and confidentiality.

Equal Opportunity Employer

We are an equal opportunity employer and are committed to providing a workplace free from discrimination and harassment. We value diversity and encourage qualified candidates to apply.