Office Administrator

Vertex Global Solutions Inc; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Office Administrator to support operations at a stunning new location in Midtown West, NYC. This dynamic role offers an excellent opportunity for individuals with strong interpersonal skills and a passion for real estate. As the first point of contact for clients and guests, you will ensure smooth day-to-day operations while assisting the sales team. With hands-on experience in real estate administration and customer service, this position serves as a stepping stone for those interested in the industry. Join a fast-paced, luxury-focused environment where your contributions will make a significant impact.

Qualifications

• Prior experience in hospitality, retail, or office administration is preferred.
• Strong interpersonal and communication skills are essential.

Responsibilities

• Greet and welcome guests, ensuring a professional atmosphere.
• Coordinate property tours and maintain the client database.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Multitasking

Education

Experience in Hospitality or Office Administration

Real Estate Experience

Job description

$22.50 per hour Midtown West, NY All On-site W2 Contract to Hire Contingent Duration: 2+ Months Contract Work Model: On-Site Interview Mode: In-Person (Face-to-Face) Visa Sponsorship Eligibility: NO Relocation Assistance Available: Strictly NO Travel Required: Strictly NO Interview Travel Reimbursed: No Is Local Required: Yes

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Job Description

Company Overview:
Our client, a global real estate firm, is seeking a highly organized and personable Office Administrator to work on site in order to support the operations at their stunning new location in NYC – Midtown West. This role offers a dynamic opportunity for individuals with strong interpersonal skills, a passion for real estate, and an interest in working in a fast-paced, luxury-focused environment.
Position Overview:
As the On-Site Office Admin, you will be the first point of contact for clients and guests, ensuring smooth day-to-day operations while assisting the sales team. You will gain hands-on experience in real estate administration, customer service, and office coordination, making this an excellent stepping stone for those interested in the industry.
Key Responsibilities:

• Warmly greet and welcome guests, providing a professional and inviting atmosphere.
• Coordinate property tours, prepare guests for appointments, and ensure a seamless client experience.
• Handle inquiries (in-person, email, phone), provide follow-ups, and schedule appointments.
• Maintain and update the client database with accuracy and efficiency.
• Oversee minor operational tasks to keep the sales gallery and model residences in impeccable condition (e.g., coordinating flower deliveries, IT support, housekeeping).
• Assist the sales team and project managers with administrative tasks and communication.
• Provide general support to the Sales Director and broader team as needed.

Qualifications & Skills:

• Prior experience in hospitality, retail, event planning, or office administration is preferred but not required—real estate experience is a plus.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent organizational abilities and keen attention to detail.
• Ability to multitask and adapt to a fast-paced work environment.
• Professional demeanor and reliability, with the ability to handle confidential information responsibly.
• Availability during the required schedule (Monday – Friday, 10 AM – 6 PM).

How to Apply: Qualified candidates are encouraged to submit their resume, highlighting relevant qualifications, skills, and experience pertaining to the job positions they are applying for. It is important to ensure that your current location (City, State/Province, and Zip Code) is clearly listed at the top of your resume or updated in the ATS (applicant tracking system) by signing up. A cover letter is appreciated but not required.

Equal Employment Opportunity and Non-Discrimination Statement:We are an Equal Opportunity/Affirmative Action and a E-Verify certified Employer committed to ensuring that all qualified applicants are considered for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other federally protected category.