Administrative Assistant

Spitzer Industries, Inc.; Brookshire (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Spitzer Industries, Inc. is seeking a Front Desk Administrator in Brookshire, Texas. The candidate will assist visitors, maintain security protocols, and provide administrative support primarily to the HR department.

Key responsibilities include directing visitors, managing phone inquiries, distributing correspondence, and maintaining office supplies. Candidates should have 1-2 years of related experience, strong communication skills, and knowledge of MS Office software.

The position is diverse and requires excellent customer relations abilities in a standard office environment.

Qualifications

• 1-2 years of related experience or training, or equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Proficiency in MS Office software.
• Excellent customer relations skills.

Responsibilities

• Greet and direct visitors appropriately.
• Maintain security and telecommunications systems.
• Assist in planning and preparation of meetings.
• Distribute job applications and general correspondence.

Skills

Written communication

Verbal communication

Customer relations

MS Office proficiency

Education

1-2 years related experience or equivalent education

Job description

Overview

Assists visitors by greeting, welcoming and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications systems. Also provides administrative support to the HR department by facilitating application and new hire processes.

Reports To / Supervise

Reports To: Site Operations Vice President, HR Manager

Responsibilities

• Receive, direct and relay telephone messages; answering or referring inquiries.
• Direct visitors by maintaining employee and department directories.
• Maintain security by following procedures, monitoring logbook and issuing visitor badges.
• Stamp outgoing mail and distribute general correspondence from incoming mail; in addition to assistance with deliveries and couriered packages.
• Assist in the planning and preparation of meetings and maintain conference room schedule.
• Maintain an adequate inventory of office supplies.
• Distribute job applications to potential applicants.
• Provide administrative services to management and other staff as requested.
• Understand and follow safety policies and procedures.

Education / Experience / Knowledge

• One to two years related experience and/or training; or equivalent combination of education and experience.
• Good written and verbal communication skills.
• Knowledge of MS Office software.
• Excellent customer relations skills.

Work Environment / Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.