Receptionist

The Armstrong Company; Broken Arrow (OK); On-site; USD 30,000 - 36,000; Full time

Job summary

The Armstrong Company is seeking a receptionist to greet visitors, answer calls, and provide administrative support across departments in Broken Arrow, Oklahoma. You will manage the front desk, coordinate meetings, handle mail, and assist with travel arrangements.

Requirements include a high school diploma or GED, 2-3 years in an office, proficiency with Microsoft Office, and excellent written and verbal communication.

Qualifications

• High school diploma or GED required.
• 2-3 years of experience in an office environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Excellent written and oral communication.
• Customer-focused with strong organizational skills.

Responsibilities

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories and giving instructions.
• Manages the primary phone systems.
• Plan, schedule, and prepare meetings.
• Monitor Conference Rooms and Kitchen for supplies status.
• Make travel arrangements for staff and visitors.
• Receive, sort, and forward incoming mail; maintain publications.
• Coordinate express mail pickups/deliveries (FedEx, UPS).
• Assist in ordering, receiving, stocking, and distributing office supplies.
• Prepare documents for local dispatch.
• Maintain confidentiality of information.
• Other administrative duties to support plant staff.

Skills

Customer service

Phone etiquette

Organizational skills

Multitasking

Written & verbal communication

Education

High school diploma / GED

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

The receptionist will be responsible for greeting and directing visitors, answering and directing incoming calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, as wellproviding clerical and administrative support to all departments.

KEY RESPONSIBILITIES:

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories and giving instructions.
• Manages the primary phone systems.
• Plan, schedule, and prepare meetings.
• Monitor Conference Rooms and Kitchen to ensure supplies are current.
• Make travel arrangements for staff and visitors.
• Receive, sort, and forward incoming mail. Maintain and route publications.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Prepare documents for local dispatch.
• Protect organization’s values by keeping information confidential.
• Other administrative duties to support plant staff.

MINIMUM QUALIFICATIONS:

• High school diploma or general education degree (GED) required.
• 2-3 years of relevant experience in an office environment.
• Extensive experience with Microsoft Office Suite – Outlook, Word, Excel.
• Must have excellent written and oral skills.
• Must be customer focused
• Excellent organizational & multi-tasking skills

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 15 pounds.
• Ability to sit for long periods; stand and walk frequently; and bend, stoop, and reach occasionally.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.