Office Administrator

NOV; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

NOV is seeking an organized Administrative Assistant to maintain a welcoming office and provide timely support to employees, visitors, vendors, and senior management. The role includes greeting guests, managing calendars, coordinating meetings, and handling travel and expenses.

The ideal candidate will have a High School diploma or equivalent, strong MS Office skills, excellent communication, and a proven ability to multitask in a fast-paced environment.

Qualifications

• High School diploma, or equivalent required.
• Experience in office administration or reception preferred.
• Proficient in MS Office and standard office equipment.
• Effective written and verbal communication.
• Excellent organizational skills.
• Problem solving and assessment.
• Flexibility to multitask and shift priorities.
• Customer service orientation.
• Ability to multitask in a fast-paced, global environment.
• Strong attention to detail and time management.
• Excellent interpersonal and communication skills.

Responsibilities

• Greet guests and maintain the guest log.
• Keep reception desk, kitchen and common areas clean and organized; schedule maintenance as needed.
• Oversee inventory and replenishment of office and kitchen supplies.
• Maintain multiple conference room calendars for shared spaces.
• Coordinate onsite meetings including catering, supplies and room setup/cleanup; assist basic AV needs.
• Assist senior management with travel coordination and expense reports.
• Create purchase orders in Omega.
• Ship items when needed.
• Set vendors up in TPH.
• Collect and distribute mail.
• Other duties as assigned.

Skills

Organization

Communication

Multitasking

Time management

Customer service

Education

High School diploma or equivalent

Tools

MS Office

Job description

Job Description

To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

Responsibilities

• Responsible for greeting guests to facility and maintaining guest log.
• Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
• Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
• Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
• Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
• Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
• Create purchase orders in Omega
• Ship out items, when needed
• Set vendors up in TPH
• Collection and distribution of mail.
• Other duties as assigned

Qualifications

• High School diploma, or equivalent required.
• Previous experience in office administration, reception, or a similar support role required.
• Proficient computer skills, including MS Office, and knowledge of standard office equipment.
• Effective communication skills - written and verbal.
• Excellent organizational skills.
• Problem assessment and problem solving.
• Flexibility to multitask and shift priorities when needed.
• Customer service orientation.
• Ability to multi‐task while working in a fast‑paced, globally diverse environment.
• Strong attention to detail, with time management and decision‑making skills
• Excellent interpersonal and communication skills required