Receptionist/ Office Administrator

Obra-Capital,-Inc.; Carrollton (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Obra-Capital,-Inc. in Carrollton, TX is seeking a friendly, organized Receptionist/Office Administrator for a full-time, in-office role. You will greet visitors, answer calls, and provide general administrative support across departments.

Ideal candidates have 1–3 years in a front desk role, basic MS Office skills, a professional appearance, and strong communication and organizational abilities. This role requires reliability, proactive problem-solving, and the ability to coordinate meetings and

Qualifications

• 1–3 years of experience in a receptionist or front desk role.
• Basic understanding of Microsoft Office Suite.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.

Responsibilities

• Greet and welcome guests upon arrival at the office, providing information and assistance
• Maintain a clean and organized reception area, ensuring it is welcoming and presentable
• Receive deliveries, and direct vendors as needed
• Respond to inquiries and requests promptly, ensuring a high level of satisfaction
• Resolve any issues or concerns that may arise, escalating them when appropriate
• Monitor and maintain a record of visitors, including sign-in and sign-out logs
• Provide administrative support, including meeting room setup, organizing materials for training, and coordinating catering, for both meetings and training
• Monitor and document WFM call-in line daily
• Monitor security cameras, report any suspicious or unauthorized activities to appropriate personnel
• Act as a backup to the Facilities Administrator.

Skills

Receptionist experience

MS Office

Professional appearance

Proactive problem-solving

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

The Receptionist/ Office Administrator greets and assists visitors, vendors, and employees, ensuring exceptional customer service in every interaction. The Receptionist/ Office Administrator also handles the reception area, phone calls, and administrative tasks for various departments. This is a full-time, in-office role that requires excellent communication and customer service skills, a friendly demeanor, and strong organizational skills.

Responsibilities:

• Greet and welcome guests upon their arrival at the office, providing them with necessary information and assistance
• Maintain a clean and organized reception area, ensuring it is welcoming and presentable at all times.
• Receive deliveries, and direct vendors as needed.
• Respond to inquiries and requests promptly, ensuring a high level of satisfaction.
• Resolve any issues or concerns that may arise, escalating them when appropriate.
• Monitor and maintain a record of visitors, including sign-in and sign-out logs.
• Provide administrative support, including meeting room setup, organizing materials for training, and coordinating catering, for both meetings, and training.
• Monitor and document WFM (workforce management) call-in line daily.
• Monitor security cameras, report any suspicious or unauthorized activities to appropriate personnel
• Act as a backup to the Facilities Administrator.

Skills and Qualifications:

• 1-3 years of experience in a receptionist or front desk role, preferably in a corporate environment.
• Basic understanding of Microsoft Office Suite and basic office equipment.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.