Office Administrator

Worldwide-Medical-Staffing; Mesa (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Opportunities for professional growth

Job summary

Worldwide-Medical-Staffing is seeking an Office Administrator in Mesa, AZ to oversee day-to-day administrative operations. You will support onboarding, set up workstations, manage supplies, and liaise with IT and vendors to keep systems running smoothly.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced staffing environment.

Qualifications

• 2+ years of experience in office administration, coordination, or a related role.
• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Responsibilities

• New Hire Onboarding & Workstation Setup: coordinate onboarding logistics, set up workstations, email accounts, and software access.
• Office Supply & Equipment Management: maintain supplies, monitor inventory, and manage vendor relationships within budget.
• Answer main phone line and handle general inquiries.
• Manage outside vendors (Phone, Internet, IT) and coordinate celebrations/events.

Skills

MS Office

Google Workspace

Slack

Communication skills

Organizational skills

Job description

About Us:
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactiveOffice Administratorto help keep our operations running smoothly.

Position Overview:
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup,and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

Key Responsibilities:

1. New Hire Onboarding & Workstation Setup

• Coordinate all onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT as needed to ensure systems are properly configured for each new hire.
• Computer Equipment set-up/take down/relocate (inventory)

2. Office Supply & Equipment Management

• Answer Main Phone line
• Maintain and restock office supplies, equipment, and snacks.
• Monitor inventory levels and manage vendor relationships.
• Track office expenditures and ensure purchases remain within budget
• Manage outside vendors, Phone, Internet, IT, Etc
• Manage Birthday/Anniversary recognitions, office celebrations,Office team building event planning.
• Holiday-Decor purchases, set up/down.

Qualifications:

• 2+ years of experience in office administration, coordination, or a related role.

• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Benefits:

• Health, dental, and vision insurance

• 401(k) retirement plan

• Paid time off and holidays

• Opportunities for professional growth and development

• A supportive, team-oriented work environment