Office Administrator

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Quanta Manufacturing Fremont is seeking an organized and self-motivated office administrator to provide administrative support to our personnel. The role includes clerical duties, replenishments, conference room coordination, and supervising custodians to ensure cleanliness.

The ideal candidate is detail-oriented, professional, and has excellent written and verbal communication skills, with the ability to interact with staff at multiple levels and handle calls, emails, and inquiries while

Qualifications

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills and attention to detail.

Responsibilities

• Coordinate and manage appointments, meetings, and conference room schedules.
• Direct office activities to maintain efficiency and policy compliance.
• Maintain inventory and replenish office supplies and equipment.
• Support staff and managers to maintain office operations.
• Assist HR with onboarding processes.

Skills

Communication

Time management

MS Office

Attention to detail

Confidentiality

Self-motivated

Clerical tasks

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our company does not guarantee immigration sponsorship. We may offer immigration sponsorship for employees in select critical roles. Any sponsorship will be subject to internal review and approval based on employee performance, current immigration law and business needs.

Job Summary:

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our personnel. The office administrator's role will include working closely with our employees handling clerical duties, replenishments, conference room arrangements, and supervising custodians to ensure cleanliness

.In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills.

Duties/Responsibilities:

• Coordinating and managing appointments, meetings, and conference room schedule to prevent duplicate bookings.
• Direct office activities and functions to maintain efficiency and compliance with company policies and procedures.
• Maintain inventory and replenish office supplies, equipment, and furniture as needed.
• Work closely with staff and managers to maintain office operations.
• Support Account Receivables and Payables.
• Learn, follow, and improve existing processes and procedures.
• Interact with multiple levels employees, vendors, and partners.
• Serve as a key point of contact for customers, vendors, and staff. Handle phone calls, manage emails, and address in-person inquiries.
• Oversee office maintenance and repair tasks, such as managing office equipment, coordinating cleaning services, and reporting maintenance issues to facilities management.
• Provide input and maintain data in digital and physical records, databases, and spreadsheets, ensuring data integrity and confidentiality.
• Confirm and process purchase requests, providing order confirmations with ETA, confirming receipt and closing orders
• Assist HR with onboarding process
• Performs other related duties as needed.

Required Skills/Abilities:

• Strong verbal and written communication skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Knowledgeable in Microsoft Office applications, primarily Word, Excel, and PowerPoint.
• Positive and professional work attitude.
• Detail-oriented.
• Perform general office administration and clerical tasks.
• Thorough understanding of confidentiality.
• Self-motivate, competent in prioritizing and working with little supervision.

Education and Experience:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.