Office Administrator

WorldWide Medical Staffing; Mesa (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Opportunities for professional growth

Supportive, team-oriented work environment

Job summary

A growing staffing company in Mesa, Arizona is seeking a proactive Office Administrator. This full-time, on-site role involves coordinating onboarding logistics, managing office operations, and administering employee benefits. Ideal candidates will have over 2 years of experience in office administration and strong organizational skills. The position offers health insurance, a 401(k) plan, paid time off, and opportunities for professional growth while being part of a supportive, team-oriented work environment.

Qualifications

• 2+ years of experience in office administration, coordination, or similar role.
• Proficiency in Microsoft Office and familiarity with tools like Google Workspace and Slack.
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.

Responsibilities

• Coordinate onboarding logistics for internal team members.
• Manage the main office phone line and provide general front-office support.
• Assist the credentialing team with collecting and organizing required documents.
• Enroll employees in health insurance and 401(k) plans.
• Conduct regular audits to ensure compliance with company policies.

Skills

Office administration

Proficiency in Microsoft Office

Attention to detail

Effective communication skills

Ability to manage multiple deadlines

Education

2+ years of experience in office administration or similar

Tools

Microsoft Office

Google Workspace

Slack

Job description

Office Administrator

Mesa, Arizona | Full-Time | On-Site

About Us

We are a fast-growing, people-focused staffing company dedicated to delivering exceptional service to both our clients and candidates. With a close-knit team of 20 professionals, we pride ourselves on collaboration, efficiency, and a positive workplace culture.

Due to a significant increase in business and continued company growth, we are excited to expand our team and are seeking a proactive and detail-oriented Office Administrator to help support our operations and employees.

Position Overview

This role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. You will play a key role in keeping daily operations running smoothly, supporting internal staff, and ensuring an organized, efficient office environment.

Key Responsibilities

• New Hire Onboarding & Workstation Setup

  • Coordinate onboarding logistics for internal team members

  • Set up workstations, including computers, phones, email accounts, and system access

  • Partner with IT to ensure all systems are properly configured for new hires

• Employee Benefits Administration & Auditing

  • Track employee start and end dates for insurance eligibility

  • Enroll employees in health insurance and 401(k) plans through company portals

  • Conduct regular audits to ensure compliance with company policies and regulations

  • Prepare weekly and monthly reports to support payroll processing

• Office Operations & Vendor Management

  • Manage the main office phone line and provide general front-office support

  • Maintain inventory of office supplies, equipment, and snacks

  • Coordinate with vendors (IT, phone, internet, etc.) to ensure smooth operations

  • Plan and coordinate Team Outings and Company Events

  • Organize and celebrate employee birthdays and special occasions

  • Purchase decorations and manage office décor, including setup and take down

  • Order food and coordinate catering for meetings, events, and celebrations

• Credentialing Support

  • Assist the credentialing team with collecting and organizing required documents (licenses, certifications, immunizations)

  • Track and monitor expiration dates for credentials and notify staff of upcoming renewals

  • Support background check and fingerprinting processes

  • Maintain accurate and up-to-date records in credentialing databases

  • Communicate with employees to ensure timely submission of required documentation

Qualifications

• 2+ years of experience in office administration, coordination, or similar role

• Proficiency in Microsoft Office and familiarity with tools like Google Workspace and Slack

• Strong organizational skills with excellent attention to detail

• Effective written and verbal communication skills

• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment

Benefits

• Health, dental, and vision insurance

• 401(k) retirement plan

• Paid time off and holidays

• Opportunities for professional growth and advancement

• Supportive, team-oriented work environment

Why Join Us?

As our company continues to grow, this is a great opportunity to grow with us. You’ll be an essential part of a collaborative team where your contributions directly impact our success and employee experience.

Apply today and be part of our expanding team!