Office Coordinator

Concord; Chandler (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Free Food & Snacks

Wellness Resources

Job summary

Concord is seeking an Office Coordinator for our Chandler, Arizona office. In this role, you will support day-to-day functions across facilities, communications, and employee support. Ideal candidates will have 1-2 years of administrative experience and thrive in a dynamic fintech environment.

You will manage office communications, supplies, and logistics for meetings while maintaining a clean and organized office. A strong proficiency in Microsoft Office and Google Workspace, along with excellent communication skills, is essential for success.

Qualifications

• 1-2 years of experience in office administration or a similar support role.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Handle confidential information with discretion.

Responsibilities

• Manage office communications and route employee requests.
• Coordinate supplies and maintain inventory levels for the office.
• Organize internal and external meetings, including logistics.

Skills

Organizational skills

Proficiency in Microsoft Office Suite

Familiarity with AI tools

Communication skills

Self-motivated

Tools

Google Workspace

Slack

Job description

Office Coordinator will provide support to our Chandler, Arizona office, ensuring day-to-day functions run smoothly across facilities, communications, and employee support. This on-site role is well-suited for someone with 1-2 years of administrative experience who thrives in a dynamic fintech environment and takes pride in keeping people and spaces organized.

Requirements

• Manage office communications including monitoring and routing Slack notifications and general employee requests to the appropriate teams or individuals.
• Manage supplies for the Chandler office; maintain adequate inventory levels and coordinate deliveries.
• Coordinate office lunch and food ordering; manage catering logistics for team meals and special events.
• Receive inbound and process outbound shipments; sort and distribute correspondence received via Post Office, FedEx, UPS, USPS, and other carriers - a high-volume, time-sensitive responsibility.
• Organize guest visits and special events; coordinate internal and external meetings, including logistics, catering, and room setup.
• Maintain a clean, organized, and welcoming office environment on a daily basis.
• Update and administer the office badging system; manage employee and visitor access as needed.
• Assist or coordinate with the facilities team to address office and building maintenance requests.

Qualifications

• 1-2 years of experience in office administration, coordination, or a similar support role.
• Familiarity with AI tools and a willingness to leverage them to improve efficiency and streamline day-to-day administrative tasks.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace; comfort with Slack and other collaboration tools.
• Excellent written and verbal communication skills; professional and service-oriented demeanor.
• Ability to handle confidential information with discretion, including cash processing and sensitive correspondence.
• Reliable, self-motivated, and comfortable working independently with minimal supervision.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Free Food & Snacks
• Wellness Resources