Office Administrator

ROCS Grad Staffing; Manassas (VA); On-site; USD 25,000 - 28,000; Full time

Job summary

ROCS Grad Staffing in Manassas, VA seeks an organized administrative professional to join a close-knit team where your contributions matter across the operation. You will handle a variety of duties and collaborate with multiple departments.

Responsibilities include preparing orders for batch invoicing, assisting purchasing, answering calls, processing payments with the counter team, onboarding new employees, and supporting IT with basic issues.

Qualifications

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office suite.
• Attention to detail and organizational skills.
• Willingness to support multiple departments.
• Eagerness to learn new processes.
• Ability to assist with onboarding new employees.

Responsibilities

• Collaborate with headquarters managers on various projects.
• Prepare orders for batch invoicing and balance payments in the system at the end of each day.
• Assist the purchasing team with orders and provide administrative support as needed.
• Support outside sales representatives with day to day sales activities.
• Work with the counter team to process customer payments and credits.
• Answer incoming calls and assist customers with questions.
• Troubleshoot basic technology issues, including printers, internet connectivity, and Zoom calls, coordinating with local IT support as needed.
• Maintain office supplies and handle filing, document shredding, and other general office duties.
• Assist with onboarding new employees.
• Perform additional administrative tasks as assigned.

Skills

Communication

Attention to detail

Organizational skills

Flexibility

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Why You Want to Work Here

Join an established, close knit team where your contributions make a difference across the entire operation. This is a great opportunity for an organized, adaptable professional who enjoys a variety of responsibilities and working with different teams throughout the business.

About The Company

Our client is a well established, family owned company with over 50 years of experience as a national distributor and direct marketer of specialty plumbing, maintenance, repair, and MRO products. They serve a variety of industries, including education, commercial buildings, government facilities, healthcare institutions, and plumbing professionals.

Responsibilities

• Collaborate with headquarters managers on various projects.
• Prepare orders for batch invoicing and balance payments in the system at the end of each day.
• Assist the purchasing team with orders and provide administrative support as needed.
• Support outside sales representatives with day to day sales activities.
• Work with the counter team to process customer payments and credits.
• Answer incoming calls and assist customers with questions.
• Troubleshoot basic technology issues, including printers, internet connectivity, and Zoom calls, while coordinating with local IT support as needed.
• Maintain office supplies and handle filing, document shredding, and other general office duties.
• Assist with onboarding new employees.
• Perform additional administrative tasks as assigned.

Requirements

• Strong verbal and written communication skills.
• Proficiency in Microsoft Excel, Outlook, Word, and email.
• Excellent attention to detail and organizational skills.
• Flexible attitude and willingness to assist across multiple departments.
• Eagerness to learn new processes and responsibilities.
• Ability to communicate with vendors and coordinate solutions to IT issues.

Full time, Onsite

$18/hr-20/hr